Executive Assistant

Vibrantz Technologies Inc.; Mayfield Heights (OH); On-site; USD 75,000 - 94,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Life & disability insurance

Well-being resources

Pay transparency

Job summary

Vibrantz Technologies Inc. is seeking an Executive Assistant to provide comprehensive administrative and operational support to executive leadership.

You will serve as a key liaison across internal and external stakeholders, managing confidential information with discretion while supporting office operations and improving organizational processes. The role requires coordinating calendars, meetings, and travel, preparing reports and presentations, and ensuring smooth daily operations in a

Qualifications

• Bachelor's degree or equivalent experience in administrative or executive support roles.
• 3–5 years of experience supporting senior leaders or executives.
• Strong communication, organizational, and problem‑solving skills with the ability to handle confidential information.

Responsibilities

• Provide executive‑level administrative support, including managing priorities and handling sensitive information.
• Coordinate complex calendars, meetings, and events, ensuring efficient scheduling and resolution of conflicts.
• Manage domestic and international travel arrangements and process expenses in compliance with company policies.
• Support office operations, including vendor coordination, facilities management, supplies, and workspace planning.
• Prepare reports, presentations, and materials by consolidating data and ensuring accurate documentation and communication.

Skills

Communication

Organizational skills

Problem solving

PowerPoint

Excel

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

PowerPoint

Excel

Job description

About Vibrantz Technologies

Vibrantz Technologies is a leading global provider of specialty chemicals and materials solutions whose purpose is to bring color, performance, and vibrancy to life. Every day, our employees, the products we make, and our valued customer partnerships are inspired by this purpose.

Serving over 11,000 customers, Vibrantz’s technologies are trusted in a variety of advanced materials, color solutions and performance coatings applications and consumer products. WE are experts in particle engineering, glass and ceramic science and color technology. Our technologies are used in small amounts to make big impacts on applications and consumer products, including durable vehicles and batteries, easier-to-clean appliances, energy efficient roof titles and bricks, stronger and more decorative glass, and echo-friendly paints.

Headquartered in Houston, Texas, Vibrantz has over 50 manufacturing facilities and sales offices on six continents, and we employe 4,500 individuals. Our shared culture is rooted strongly in our four core values that focus on winning with customers, striving for excellence, championing people, and doing the right thing.

Vibrantz is owned by American Securities, a leading U.S. private equity firm that invests in market‑leading North American companies with annual revenue generally ranging from $200 million to $2 billion and/or $50 million to $200 million of EBITDA. American Securities and its affiliates have approximately $23 Billion under management and are based in New York with an office in Shanghai.

For more information, please visit www.vibrantz.com and www.american-securities.com

Location

Mayfield Heights, OH

Total Rewards

We offer comprehensive total rewards packages including base pay, variable incentive programs, 401K, medical, dental, vision, life & disability and variety of well‑being resources that meet the needs of our diverse workforce. Union benefits are governed by the applicable collective bargaining unit agreement.

$75,217.47 - $94,021.84

Vibrantz is committed to maintaining pay transparency in accordance with applicable laws and best practices. Compensation for this position will be determined based on a combination of factors, including education, professional certifications, relevant experience, and other job‑related considerations permitted by law.

Role Overview

The Executive Assistant provides comprehensive administrative and operational support to executive leadership, ensuring efficient coordination of daily activities and business priorities. This role serves as a key liaison across internal and external stakeholders while managing confidential information with a high level of professionalism and discretion. The position also supports office operations and contributes to organizational effectiveness through strong coordination, communication, and process improvement.

Key Responsibilities

• Provide executive‑level administrative support, including managing priorities, handling sensitive information, and facilitating daily operations.
• Coordinate complex calendars, meetings, and events, ensuring efficient scheduling and resolution of conflicts.
• Manage domestic and international travel arrangements and process expenses in compliance with company policies.
• Support office operations, including vendor coordination, facilities management, supplies, and workspace planning.
• Prepare reports, presentations, and materials by consolidating data and ensuring accurate documentation and communication.

Required Qualifications

• Bachelor’s degree or equivalent experience in administrative or executive support roles.
• 3–5 years of experience supporting senior leaders or executives.
• Strong communication, organizational, and problem‑solving skills with the ability to handle confidential information.
• Proficiency with Microsoft Office applications, particularly PowerPoint and Excel.
• Ability to manage multiple priorities and work effectively in a fast‑paced environment.

Preferred Qualifications

• Experience working with ERP systems or administrative tools such as SAP or similar platforms.
• Experience supporting senior leadership in a corporate or global business environment.
• Active Notary Public commission or willingness to obtain certification.
• Demonstrated ability to improve administrative processes and enhance operational efficiency.

Vibrantz is committed to protecting your privacy. We provide a Website Privacy Policy located on our www.vibrantz.com site to explain the type of information we collect and inform you of the specific practices and guidelines that protect the security and confidentiality of your personal data. Please read that pocky carefully. If any term in the policy is unacceptable to you, please do not use the Website or provide any personal data. This policy may change from time to time (see Revisions to our Privacy Policy on www.vibrantz.com).

Vibrantz Technologies Inc. (“Vibrantz”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Vibrantz strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, cree, national origin or ancestry, ethnicity, sex gender, age physical or mental disability, genetic information, sexual orientation, or any other characteristics protected under applicable federal, state or local law.