Executive Assistant to EVP, Global Operations

Acara Solutions, Inc.; San Jose (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Acara Solutions, Inc. in San Jose, CA is seeking an Executive Administrative Assistant for a contract-to-hire role supporting the Executive Vice President of Global Operations.

You will manage confidential schedules, travel, and communications in a fast-paced, global environment. The role requires a highly organized, proactive professional with 7+ years supporting senior leadership, strong Microsoft Office and SharePoint skills, and meticulous attention to detail.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 7+ years of experience supporting senior leadership, including VP or C-level executives.
• Proven experience managing complex calendars, travel logistics, and executive priorities.

Responsibilities

• Provide high-level confidential administrative support to the Executive Vice President of Global Operations.
• Manage complex executive calendars and travel arrangements, including international logistics.
• Prepare, review, and submit expense reports in line with policy timelines.
• Plan and coordinate executive meetings, agendas, materials, and follow-up actions.
• Coordinate IT equipment requests and onboarding/offboarding setup as needed.

Skills

Calendar management

Executive support

Travel logistics

Communication

Organization

Problem solving

Independent work

Confidentiality

Vendor coordination

Multi-stakeholder coordination

Education

Bachelor's degree or equivalent relevant experience

Tools

Microsoft Office Suite

Teams

SharePoint

Expense reporting tools

Job description

Acara Solutions, Inc. in San Jose, CA is seeking an Executive Administrative Assistant for a contract-to-hire role supporting the Executive Vice President of Global Operations.

You will manage confidential schedules, travel, and communications in a fast-paced, global environment. The role requires a highly organized, proactive professional with 7+ years supporting senior leadership, strong Microsoft Office and SharePoint skills, and meticulous attention to detail.