Executive Assistant to Founders | AI Security | SF

Wakefield; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Equity

Visa sponsorship

Job summary

Wakefield is a security-focused applied research lab in San Francisco. We hire an Executive Assistant to directly support the founders, own scheduling, recruiting coordination, and company logistics.

You will help shape a small, fast-moving team and ensure operations run smoothly as we grow beyond the launch phase. You’ll build lightweight systems and AI automations to handle recurring work, coordinate events, and manage partnerships.

Qualifications

• Experience supporting founders or executives at a fast-growing startup.
• Built systems and processes from scratch to improve efficiency.
• Extremely meticulous and catches missed details before anyone else.
• Sees what needs doing and closes the loop without follow-up.
• Good judgment on what to handle personally vs delegate or automate.
• Comfortable using AI tools daily to automate recurring work.
• Warm and socially confident with candidates, customers and partners.

Responsibilities

• Manage founder calendars, inbox triage, travel arrangements.
• Coordinate recruiting: interview scheduling, work trials, candidate logistics.
• Prepare for and recap customer meetings and briefings.
• Handle company logistics, the office, and admin tasks (NDAs, records).
• Plan dinners and events, manage guest lists and follow-up.
• Develop lightweight systems and AI automations to automate recurring tasks.

Skills

Executive support

Systems & processes

Attention to detail

Proactive ownership

AI automation basics

People & partner relations

Job description

Wakefield is a security-focused applied research lab in San Francisco. We hire an Executive Assistant to directly support the founders, own scheduling, recruiting coordination, and company logistics.

You will help shape a small, fast-moving team and ensure operations run smoothly as we grow beyond the launch phase. You’ll build lightweight systems and AI automations to handle recurring work, coordinate events, and manage partnerships.