Executive Assistant

Wakefield; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Equity

Visa sponsorship

Job summary

Wakefield is a security-focused applied research lab in San Francisco. We hire an Executive Assistant to directly support the founders, own scheduling, recruiting coordination, and company logistics.

You will help shape a small, fast-moving team and ensure operations run smoothly as we grow beyond the launch phase. You’ll build lightweight systems and AI automations to handle recurring work, coordinate events, and manage partnerships.

Qualifications

• Experience supporting founders or executives at a fast-growing startup.
• Built systems and processes from scratch to improve efficiency.
• Extremely meticulous and catches missed details before anyone else.
• Sees what needs doing and closes the loop without follow-up.
• Good judgment on what to handle personally vs delegate or automate.
• Comfortable using AI tools daily to automate recurring work.
• Warm and socially confident with candidates, customers and partners.

Responsibilities

• Manage founder calendars, inbox triage, travel arrangements.
• Coordinate recruiting: interview scheduling, work trials, candidate logistics.
• Prepare for and recap customer meetings and briefings.
• Handle company logistics, the office, and admin tasks (NDAs, records).
• Plan dinners and events, manage guest lists and follow-up.
• Develop lightweight systems and AI automations to automate recurring tasks.

Skills

Executive support

Systems & processes

Attention to detail

Proactive ownership

AI automation basics

People & partner relations

Job description

We find and fix every vulnerability in our customers' applications. When a new AI model is released, we run it against their applications before attackers do, and close what it finds.

About Wakefield

Wakefield is an applied research lab working on AI-native security services. We build security agents and publish how they work. Our methods, benchmark and raw data are public so anyone can check them.

• Source code optional: blackbox agents sign in as every role and test the running app. Whitebox agents read the code on every pull request.

• If Wakefield can't prove it, the customer never sees it: agents replay each finding in a real browser and record it. Then Wakefield writes the fix, ready to open as a pull request, and retests it. We have SLAs for zero false positives.

• One service that replaces DAST, SAST, SCA, SBOM, and the tests companies run in-house or buy in.

The role

Wakefield runs a lot of its own work with agents. You'll work directly with the founders and own the work that keeps them and the company moving, including deciding what a person should handle and what an agent should: founder support, recruiting coordination, customer meetings, company logistics, and the systems behind them.

What you'll work on

• Founder calendars, inbox triage and travel.

• Recruiting coordination: interview scheduling, work trials and candidate logistics.

• Customer meetings and briefings: scheduling, preparation and follow-up.

• Company logistics, the office, and admin like NDAs and records.

• Dinners and events, from guest list to follow-up.

• Lightweight systems and AI automations that make recurring work run itself.

Requirements

• Experience supporting founders or executives at a fast-growing startup

• You've built systems and processes from scratch

• You're extremely meticulous and catch the missed detail before anyone else

• You see what needs doing and close the loop without being chased

• Strong judgment on what to handle yourself, what to escape, and when

• You use AI tools every day to automate recurring work

• You're warm and socially confident with candidates, customers and partners

• You genuinely enjoy making things run well

Nice to have

• Experience in recruiting coordination

• You've run events or built a community

How we hire

1. Meet the co-founders.

2. A one-week paid trial with us in the office.

3. Offer.

Logistics

• Location: San Francisco, in person. Most of the team is in the office every day.

• Compensation: Competitive salary and meaningful equity.

• Visa: We sponsor visas and support you through the immigration process.