Executive Assistant to Founders

Genesis AI; San Francisco (CA); Vor Ort; USD 120.000 - 180.000; Vollzeit

Zusammenfassung

Roboticsconnected is seeking an Executive Assistant to founders to serve as the operational backbone of a fast-growing AI company. You will manage calendars, coordinate meetings, and handle travel logistics while driving efficiency through AI-enabled automations.

You will interact with founders, employees, investors, and external partners, anticipate needs, and take ownership of ad hoc initiatives in a high-autonomy environment. Strong organizational and communication skills are essential.

Qualifikationen

• Experience in executive support, operations, or a similarly fast-paced role, ideally at a high-growth startup.
• Extremely fast and reliable, with a strong bias for action and follow-through.
• High autonomy and sound judgment, with the ability to anticipate needs and operate with limited direction.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills, professionalism, and discretion.
• Adaptable and resourceful, comfortable with ambiguity and rapidly changing priorities.
• AI-first mindset, with hands‑on experience using AI tools and building automations.
• Bonus: Technical fluency with AI agents, APIs, scripting, or workflow automation platforms.

Aufgaben

• Manage and protect founders’ calendars, prioritize competing requests, and resolve conflicts quickly.
• Coordinate internal and external meetings, including preparation, logistics, and follow-ups.
• Serve as a key point of contact between founders, employees, investors, and external partners.
• Own domestic and international travel arrangements, including last-minute changes.
• Support recruiting coordination, candidate visits, and interview logistics.
• Spot operational gaps, proactively solve problems, and take ownership of ad hoc initiatives.
• Build AI agents and workflows to automate repetitive tasks and inefficient processes across executive support and the company.

Kenntnisse

Executive support experience

Fast-paced startup experience

Autonomy & judgment

Organizational skills

Communication & discretion

Adaptability & ambiguity

AI-first mindset

Automation & AI agents

Tools

AI tools

Automation platforms

APIs

Scripting

Jobbeschreibung

Work directly with the founders as the operational backbone of a fast-growing AI company. This is a high-ownership, high-autonomy role where you’ll keep things running smoothly while using AI and automation to make the entire company more efficient.

WHAT YOU’LL DO

• Manage and protect founders’ calendars, prioritize competing requests, and resolve conflicts quickly.
• Coordinate internal and external meetings, including preparation, logistics, and follow-ups.
• Serve as a key point of contact between founders, employees, investors, and external partners.
• Own domestic and international travel arrangements, including last-minute changes.
• Support recruiting coordination, candidate visits, and interview logistics.
• Spot operational gaps, proactively solve problems, and take ownership of ad hoc initiatives.
• Build AI agents and workflows to automate repetitive tasks and inefficient processes across executive support and the company.

WHAT YOU’LL BRING

• Experience in executive support, operations, or a similarly fast-paced role, ideally at a high-growth startup.
• Extremely fast and reliable, with a strong bias for action and follow-through.
• High autonomy and sound judgment, with the ability to anticipate needs and operate with limited direction.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills, professionalism, and discretion.
• Adaptable and resourceful, comfortable with ambiguity and rapidly changing priorities.
• AI-first mindset, with hands‑on experience using AI tools and building automations.
• Bonus: Technical fluency with AI agents, APIs, scripting, or workflow automation platforms.