Executive Assistant to Founder’s Office (Mandarin–English)

Axe Recruiting; San Jose (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Full benefits (medical/dental/vision)

Travel per diems

Global Entry/TSA Pre✅

Company laptop/phone plan

Annual professional development

Job summary

Axe Recruiting is seeking an Executive Assistant fluent in Mandarin and English to act as the founder’s right hand. The role includes live translation, outreach to senior academics and industry leaders, and intricate multi‑time‑zone logistics.

You will translate in real time, open doors with professors and leaders, and orchestrate fast‑moving travel and calendars with precision. This position requires travel, discretion, and a calm, proactive approach.

Qualifications

• Fluent Mandarin and English with on‑the‑spot interpreting capability.
• STEM bachelor’s degree or higher from a reputable university.
• Proven success securing meetings with hard‑to‑reach stakeholders (professors, lab heads, executives).
• Executive presence with high social intelligence and discretion.
• Comfort with frequent, extended travel and shifting hours; calm under pressure.
• Maintain confidentiality and data hygiene in sensitive information.

Responsibilities

• Live Mandarin/English interpreting for meetings and written communications.
• Targeted outreach to secure meetings with senior academics/industry leaders.
• Calendar management across US/APAC time zones with rapid changes.
• Plan and re‑plan complex domestic/international itineraries; handle visas.
• Prepare briefs, agendas, and post‑meeting notes; ensure data hygiene.
• Craft concise, persuasive outreach and follow‑ups to sustain momentum.

Skills

Interpreting

Executive support

Travel planning

Outreach to senior academics

Education

STEM degree

Job description

About the Role

We’re hiring a high-initiative Executive Assistant fluent in Mandarin and English to operate as the founder’s right hand across live translation, targeted outreach to senior academics/industry leaders, and complex multi-time-zone logistics. You will translate in real time, open doors with professors and research leaders, and orchestrate fast-moving travel and calendars with precision.

Key Responsibilities

• Live Mandarin English interpreting for meetings (in-person/virtual) and sensitive written communications.

• Targeted expert outreach: identify warm paths, secure meetings with professors and senior stakeholders (e.g., Stanford, UC Berkeley, UCSF), and manage follow-through.

• Calendar command: prioritize and coordinate a dynamic executive calendar across U.S./APAC time zones; manage rapid changes.

• Travel architecture: plan, book, and re-plan complex domestic/international itineraries; handle visas and contingencies.

• Briefing & documentation: create concise briefs, agendas, and post‑meeting action notes; maintain airtight confidentiality and data hygiene.

• Stakeholder communications: craft crisp, persuasive outreach and follow‑ups that sustain relationship momentum.

Qualifications of Executive Assistant

• Fluent Mandarin and English (spoken/written) with demonstrated on‑the‑spot interpreting capability.

• STEM bachelor’s degree or higher (master’s/PhD welcome) from an Ivy League or peer research university.

• Proven success securing meetings with hard‑to‑reach stakeholders (professors, lab heads, senior executives).

• Executive presence, high social intelligence, and persistence without friction.

• Comfortable with frequent, extended travel and shifting hours; calm under pressure.

• Highest standards of discretion and judgment with sensitive information.

Nice to Have

• Familiarity with U.S. higher‑ed ecosystems and leading global research institutions.

• Prior experience supporting a founder/CEO or PI in a high‑stakes, fast‑changing environment.

Performance Indicators

• Conversion rate from “target name” to confirmed meeting within defined SLAs.

• Calendar reliability and quality of conflict‑resolution under last‑minute changes.

• Travel accuracy (on‑time, error‑free, cost‑aware) across complex, multi‑leg itineraries.

• Quality and timeliness of briefs, follow‑ups, and documentation.

Work Authorization & Travel

• Work authorization: Must be authorized to work in the United States.

• Travel: Domestic and international; cadence varies by the principal’s schedule (expect multi‑time‑zone work).

Benefits

• full benefits (medical/dental/vision), commuter benefits, travel per diems, Global Entry/TSA Pre, company laptop/phone plan, and annual professional development