Executive Assistant to Founder — Path to Chief of Staff

Hire Hangar, Inc.; Florida; On-site; USD 85,000 - 120,000; Full time

Job summary

Hire Hangar, Inc. in Boca Raton seeks an Executive Assistant to be the founder's right-hand, handling complex priorities in a tightly regulated financial services setting.

You will manage calendars, travel, and communications, represent the company to ultra-high-net-worth clients, and help drive growth with meticulous discretion and executive presence.

A clear path to Chief of Staff exists for high performers who deliver measurable results.

Qualifications

• Executive Assistant experience within a finance, legal, or private equity firm is required.
• Proven ability to quantify and substantiate your accomplishments with concrete examples and measurable outcomes.
• Strong executive presence and a polished, professional demeanor suited to engaging with high-net-worth clients.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Hands-on experience with Salesforce and business account management.
• Exceptional written and verbal communication skills.
• Demonstrated discretion in handling confidential and sensitive information.
• Highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.
• Ability to work on-site in Boca Raton, FL four days per week, with the opportunity to move toward a hybrid schedule over time.

Responsibilities

• Act as the founder’s primary point of contact and right-hand partner, anticipating needs and proactively managing priorities, schedules, and commitments.
• Represent the company in client-facing interactions with ultra-high-net-worth individuals and families, delivering a discreet, white-glove experience at every touchpoint.
• Manage complex calendars, travel, meetings, and correspondence with precision and confidentiality.
• Oversee client and business account management, keeping records accurate and up to date in Salesforce.
• Prepare polished presentations, reports, briefing materials, and documents using Microsoft Office.
• Support compliance-conscious workflows, ensuring documentation and communications meet the standards of a regulated financial environment.
• Coordinate cross-functional projects and follow through on action items to keep leadership initiatives on track.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Take on increasing strategic responsibility over time, supporting operations, planning, and decision-making in preparation for a Chief of Staff role.

Skills

Executive support

Calendar management

HNW client handling

MS Office

Salesforce experience

Communication skills

Discretion

Organization

Finance/PE background

Tools

Salesforce

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Hire Hangar, Inc. in Boca Raton seeks an Executive Assistant to be the founder's right-hand, handling complex priorities in a tightly regulated financial services setting.

You will manage calendars, travel, and communications, represent the company to ultra-high-net-worth clients, and help drive growth with meticulous discretion and executive presence.

A clear path to Chief of Staff exists for high performers who deliver measurable results.