Executive Assistant to Founder - Path to Chief of Staff

Hire Hangar Global; Boca Raton (FL); Presencial; USD 90.000 - 140.000; Jornada completa

Descripción de la vacante

Hire Hangar is seeking an Executive Assistant to the founder in a regulated financial services environment in Boca Raton, FL. You will manage complex priorities, calendars, travel, and confidential communications with discretion and executive presence.

You will interact with ultra-high-net-worth clients, prepare polished materials in Microsoft Office, maintain Salesforce records, and support regulatory-compliant workflows.

Formación

• Executive Assistant experience in finance, legal, or private equity firms.
• Ability to quantify accomplishments with concrete examples and measurable outcomes.
• Professional demeanor suitable for high-net-worth client interactions.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Hands-on experience with Salesforce and client/account management.
• Exceptional written and verbal communication skills.
• Discretion in handling confidential information.
• Highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.
• Ability to work on-site in Boca Raton, FL four days per week, with potential for a hybrid schedule later.

Responsabilidades

• Act as the founder's primary point of contact and right-hand partner, anticipating needs and proactively managing priorities, schedules, and commitments.
• Represent the company in client-facing interactions with ultra-high-net-worth individuals and families, delivering a discreet, white-glove experience at every touchpoint.
• Manage complex calendars, travel, meetings, and correspondence with precision and confidentiality.
• Oversee client and business account management, keeping records accurate and up to date in Salesforce.
• Prepare polished presentations, reports, briefing materials, and documents using Microsoft Office.
• Support compliance-conscious workflows, ensuring documentation and communications meet the standards of a regulated financial environment.
• Coordinate cross-functional projects and follow through on action items to keep leadership initiatives on track.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Take on increasing strategic responsibility over time, supporting operations, planning, and decision-making in preparation for a Chief of Staff role.

Conocimientos

Executive presence

Discretion

Microsoft Office proficiency

Salesforce experience

Communication skills

Organizational skills

Herramientas

Salesforce

Descripción del empleo

Hire Hangar is seeking an Executive Assistant to the founder in a regulated financial services environment in Boca Raton, FL. You will manage complex priorities, calendars, travel, and confidential communications with discretion and executive presence.

You will interact with ultra-high-net-worth clients, prepare polished materials in Microsoft Office, maintain Salesforce records, and support regulatory-compliant workflows.