Executive Assistant to Founder of RE/Constrution Firm

C-Suite Assistants; New York (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K

Paid vacation

Job summary

C-Suite Assistants (New York) seeks an Executive Assistant to the Founder/President. The role involves vetting emails, coordinating initiatives, and serving as a communication bridge across departments and with external partners. Travel to Florida monthly and in-office presence are required.

The ideal candidate has 7+ years in related support, a BA/BS, and strong MS Office and collaboration tools. Expect discreet handling of sensitive information with a professional, proactive demeanor.

Qualifications

• Minimum 7 years of experience in a related support position.
• BA/BS from a college or university.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
• Capable of representing the Founder and company with credibility and executive presence.
• Dynamic, resourceful, and comfortable in a fast-paced environment.
• Polished, professional demeanor with proactive ownership.
• Outstanding written and verbal communication skills.

Responsibilities

• Vet and prioritize the Founder’s emails and draft responses.
• Coordinate and track key initiatives and follow up with department heads.
• Serve as communication bridge between departments, board members, and external partners.
• Prepare materials for meetings and attend meetings with the Founder.
• Handle confidential and sensitive information with discretion.
• Travel to Florida for executive leadership meetings approx. once a month.
• Prepare presentations, reports, and briefing materials for executive and board meetings.
• Screen calls and relay detailed messages promptly.
• Manage the Founder’s calendar across multiple time zones.
• Schedule and prepare meetings with agendas, minutes, and action-item follow-ups.
• Plan and execute internal and external meetings and events.
• Oversee administrative tasks including expense reports and document organization.
• Minimal personal involvement: bill paying and personal appointments.
• Limited off-hour availability.

Skills

Executive support

Calendar management

Email management

Communication

Multi-time zone coordination

Education

BA/BS degree

Tools

Microsoft Office

Teams

Zoom

Slack

Job description

A successful (over $1 billion in revenue), rapidly growing construction and real estate firm that has been in business for 5 years is looking for an Executive Assistant to the Founder/President. The company’s focus is on large commercial and residential projects. The office is on 8th Avenue and 26th Street, and the Executive Assistant will have their own office. The firm has 90 employees. Travel is required one night every month to the Florida office to attend executive meetings. The role is 5 days in office.

About the Job:

• Vet and prioritize the Founder’s emails and draft responses
• Coordinate and track key initiatives and follow up with department heads
• Serve as the vital communication bridge between departments, board members, and external partners
• Prepare materials for meetings and attend meetings with the Founder
• Handle confidential and sensitive information with discretion
• Travel to FL to attend executive leadership meetings with the Founder, take notes, and follow up on action items (about once a month, one overnight stay)
• Prepare presentations, reports, and briefing materials for executive and board meetings
• Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
• Manage the Founder’s calendar, priorities, and scheduling across multiple time zones
• Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
• Plan and execute internal and external meetings and events
• Oversee administrative tasks including expense reports, correspondence, and document organization
• Minimal help in the personal arena: bill paying, personal appointments
• Limited off-hour availability

About You:

• Minimum of 7 years of experience in a related support position
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and collaboration tools (Teams, Zoom, Slack)
• Able to represent the Founder and company with credibility, maturity, and executive presence
• Dynamic and resourceful, comfortable in a fast-paced environment
• Polished, professional demeanor
• Proactive go-getter; no task is too big or too small
• Outstanding communication skills (written and verbal)

Salary, Bonus, Benefits (medical, dental, vision; basic plan paid 100% by the firm), 401K, Paid Vacation

Hours: 8-5