Executive Assistant to Founder — Luxury Showroom

Career Group Companies; California (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Career Group Companies in Orange County is seeking an Administrative Assistant to the Founder to provide day-to-day administrative and client-facing support in a sophisticated, high-touch showroom environment. You will interact with high-profile and HNW clients and serve as a key liaison between the Founder, clients, and internal team.

The ideal candidate is professional, highly organized, and proactive, with excellent judgment and discretion.

Qualifications

• Exceptional communication and interpersonal skills.
• Highly organized with strong attention to detail and follow-through.
• Polished, professional, and comfortable interacting with high-profile clientele.
• Able to manage multiple priorities in a fast-paced, evolving environment.
• Discreet, reliable, trustworthy, and highly accountable.
• Strong judgment and common sense; someone who naturally “gets it.”
• Team-oriented with a proactive, hands-on approach.
• Bachelor's degree preferred

Responsibilities

• Manage invoices, expenses, and related administrative documentation.
• Maintain organized digital and physical files and records.
• Respond to client inquiries with professionalism and discretion.
• Coordinate meetings, appointments, and scheduling on behalf of the Founder.
• Manage and maintain the Founder’s calendar.
• Oversee shipments and coordinate logistics as needed.
• Provide administrative and social media support.
• Act as a key liaison between the Founder, clients, vendors, and internal team.
• Anticipate needs, follow through on details, and help ensure the showroom operates smoothly.

Skills

Communication

Organization

Professionalism

Multitasking

Discretion

Judgment

Teamwork

Education

Bachelor's degree preferred

Tools

MS Office

Google Suite

Job description

Career Group Companies in Orange County is seeking an Administrative Assistant to the Founder to provide day-to-day administrative and client-facing support in a sophisticated, high-touch showroom environment. You will interact with high-profile and HNW clients and serve as a key liaison between the Founder, clients, and internal team.

The ideal candidate is professional, highly organized, and proactive, with excellent judgment and discretion.