Executive Assistant to Founder — Hybrid/Remote & Proactive

Y-Trap; South San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Y-Trap in South San Francisco seeks an Executive Assistant to help our founder manage communications, unblock critical issues, and ensure important work gets done in a high-trust environment.

The role offers hybrid or remote arrangements, with occasional in-person time to build a strong working relationship. You will own scheduling, draft responses, track deadlines, coordinate logistics, and learn the context behind the work to take initiative with increasing independence.

Qualifications

• Relentlessly resourceful and able to chase down blockers until a resolution is found.
• Excellent judgment and discretion with sensitive information.
• Detail-oriented, reliable, and able to keep clear records and deadlines.
• Clear, confident written and verbal communication.
• Curious and unafraid to dive into unfamiliar details to get things done.

Responsibilities

• Manage email and correspondence, identify what needs attention, draft responses, and follow up.
• Own scheduling and calendar coordination, anticipate conflicts, and protect time for priorities.
• Track commitments, deadlines, and outstanding tasks, following up to avoid slips.
• Coordinate people and logistics, and resolve problems with persistence and creative thinking.
• Learn the context behind the work to anticipate needs and take initiative with growing independence.

Job description

Y-Trap in South San Francisco seeks an Executive Assistant to help our founder manage communications, unblock critical issues, and ensure important work gets done in a high-trust environment.

The role offers hybrid or remote arrangements, with occasional in-person time to build a strong working relationship. You will own scheduling, draft responses, track deadlines, coordinate logistics, and learn the context behind the work to take initiative with increasing independence.