Executive Assistant to Executive Team

Workman Labs; New York, Northern (NY, KY); Hybrid; USD 100,000 - 150,000; Full time

Job summary

Runway is seeking an executive assistant to support its executive team across calendars, travel, and the logistics of board and customer meetings. The role is based in New York with remote work options, offering a competitive annual salary.

You will directly coordinate with four C-suite leaders, handling schedules, travel, and high-visibility meetings. The position requires strong organizational skills, proactive problem-solving, and the ability to manage confidential information with discretion

Qualifications

• 3+ years of executive administrative support or Chief of Staff experience.
• Experience supporting C-suite executives in fast-paced environments.
• Proficient in Google Workspace and Slack.
• Strong written and verbal communication with polish and professionalism.
• Highly organized with proactive problem-solving and prioritization skills.
• Ability to handle discreet and sensitive information with discretion.

Responsibilities

• Proactively manage calendars and priorities for multiple executives.
• Schedule and coordinate internal and external meetings and events.
• Support planning and execution of VIP meetings with customers, prospects, candidates, and investors.
• Assist with special projects, including international expansion planning.
• Review and submit monthly expense reports for approval and reimbursement.
• Coordinate travel arrangements as needed and manage itineraries.
• Build collaborative relationships with executives and team members.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Meeting logistics

Tools

Google Workspace

Slack

Job description

Runway is hiring an executive assistant supporting its executive team across calendars, travel and the logistics behind board and customer meetings.

$100,000 – $150,000 / yr

Location

New York, NY

Remote

Seniority

—

Compared with 7 other User roles: Common across similar roles Unique to this role

What you'll do

Responsibilities

• Proactively manage calendars and task priorities for 4 C-suite executives, primarily through Google Calendar Unique
• Schedule and coordinate internal and external meeting and event logistics Unique
• Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors Unique
• Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction
• Review, edit and submit monthly expense reimbursement reports Unique
• Coordinate travel as needed Unique
• Build strong, collaborative relationships with executives and colleagues Unique

What you'll need

Experience

• 3+ years of relevant professional experience in executive administrative support, Chief of Staff role or similar Unique
• Experience supporting C-suite executives in a fast-paced environment Common
• Demonstrated experience managing complex calendars and travel Unique
• Prior investor relations support experience is a plus Unique
• Proficiency in Google Workspace and Slack
• Highly organized with a proactive, anticipatory mindset- you solve problems before they surface Unique
• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy Unique
• Strong written and verbal communication skills- you're polished and professional in all interactions Common
• Exceptional attention to detail and follow-through Unique
• Ability to operate with discretion Unique