Executive Assistant to Executive Team

Runway; Town of Tonawanda (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Runway in Town of Tonawanda is looking for an Executive Assistant to support key members of the executive team and help focus on mission-critical initiatives. The role involves managing multiple calendars, organizing meetings, and coordinating travel plans.

The ideal candidate should have over 5 years of experience supporting C-suite executives, be proficient in Google Workspace and Slack, and possess strong organizational and communication skills.

Qualifications

• 5+ years of relevant professional experience.
• Demonstrated ability to juggle multiple urgent tasks.
• Strong attention to detail in all tasks.

Responsibilities

• Manage calendars for C-suite executives.
• Coordinate meetings and event logistics.
• Assist with international expansion projects.

Skills

C-suite support experience

Calendar management

Proficiency in Google Workspace

Organizational skills

Communication skills

Tools

Google Calendar

Slack

Job description

We are building AI to simulate the world through merging art and science. The Executive Assistant role supports key members of our executive team, enabling them to focus on mission-critical initiatives.

Location Requirements

• Strong preference for New York for East Coast candidates. Exceptional candidates nationwide are welcome. Offices located in San Francisco and Seattle.
• Strong preference for California for West Coast candidates. Exceptional candidates nationwide are welcome. Offices located in New York and Seattle.

Responsibilities

• Proactively manage calendars and task priorities for up to six C‑suite executives, primarily through Google Calendar.
• Schedule and coordinate internal and external meeting and event logistics.
• Support planning and execution of VIP‑facing meetings with customers, executive prospects, candidates, and investors.
• Assist with special projects such as international expansion, anticipating needs and exercising good judgment with minimal direction.
• Review, edit, and submit monthly expense reimbursement reports.
• Coordinate travel as needed.
• Build strong, collaborative relationships with executives and colleagues.

Qualifications

• 5+ years of relevant professional experience.
• Experience supporting C‑suite executives in a fast‑paced environment.
• Demonstrated experience managing complex calendars and travel.
• Prior investor relations support experience is a plus.
• Proficiency in Google Workspace and Slack.
• Highly organized with a proactive, anticipatory mindset—solving problems before they surface.
• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy.
• Strong written and verbal communication skills—polished and professional in all interactions.
• Exceptional attention to detail and follow‑through.
• Ability to operate with discretion.

Compensation

Runway strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Salary ranges are based on competitive market rates for our size, stage, and industry. The range shared below is a general expectation for this function as posted; we also open to candidates whose experience may differ. Salary considerations take into account relevant experience, skill level, and qualifications assessed during the interview process, as well as internal equity within the team. The range is for candidates in the U.S.; outside the U.S. the range may differ and will be communicated to candidates.

EEO Statement

We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. So regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, age, or veteran status, if joining this mission speaks to you, we encourage you to apply.