Executive Assistant to Executive Director | Board & Operations

South-Portland-Housing-Authority; South Portland (ME); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

457 Retirement Plan

Maine PERS Pension (Maine State Retret

100% Employer Paid DentalInsurance

Vision Insurance

100% Employer Paid Short Term and Long

Long Term Disability Insurance

Employee assistance program

100 % Employer Paid HealthInsurance

Wellness Reimbursement

Health Reimbursement Arrangement

Employer Paid Life insurance

Generous Paid Time Off

13 Paid Holidays

Health Savings Account

Job summary

The South Portland Housing Authority (SPHA) is seeking an organized Executive Assistant to provide confidential administrative support to the Executive Director and assist the Senior Management Team. You will manage calendars, prepare reports, and coordinate board materials to ensure smooth governance and operations.

In this role you will handle sensitive information with discretion, liaise with vendors, oversee budgeting help, travel arrangements, and office IT projects, while maintaining

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 3–5 years of experience in office administration and supervisory management.
• Housing industry experience preferred.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Working knowledge of Microsoft Office Suite.

Responsibilities

• Provide confidential administrative support to the Executive Director.
• Manage calendars and coordinate internal and external meetings.
• Prepare executive correspondence, letters, reports, forms and presentations.
• Coordinate signatures, stamps and document execution.

Skills

Office administration

Supervisory management

Communication

Microsoft Office

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The South Portland Housing Authority (SPHA) is seeking an organized Executive Assistant to provide confidential administrative support to the Executive Director and assist the Senior Management Team. You will manage calendars, prepare reports, and coordinate board materials to ensure smooth governance and operations.

In this role you will handle sensitive information with discretion, liaise with vendors, oversee budgeting help, travel arrangements, and office IT projects, while maintaining