Executive Assistant to Editor-in-Chief | Editorial & Brand

Totei; New York (NY); Hybrid; USD 62,000 - 70,000; Full time

Job summary

Totei is seeking an Executive Assistant to work directly with our Editor‑in‑Chief across editorial and business back end. This genuinely hybrid role involves managing the EIC’s calendar, preparing briefs, scheduling meetings, travel, and expenses, and supporting editorial needs across print, social video, events, and marketing.

You’ll touch many moving parts of a magazine early on, with opportunities to write, learn, and grow in a small, collaborative team in New York City.

Qualifications

• Deep interest in storytelling and arts journalism.
• 1–2 years in editorial roles or as an executive assistant.
• Experience managing a busy calendar for a senior leader.
• Highly organized with ability to track many small items.
• Detail-oriented with proofreading and scheduling discipline.
• Ability to work out of the New York City office.

Responsibilities

• Manage the Editor‑in‑Chief’s calendar and scheduling for internal editorial and external meetings.
• Prepare agendas, briefing materials, and background research for meetings and interviews.
• Take notes in meetings and track editorial leadership action items.
• Book travel and track expenses for editorial leadership and contributors as needed.
• Monitor and maintain public-facing inboxes and escalate inquiries as needed.
• Assist on production for brand extensions, campaigns, and marketing timelines.
• Contribute ideas for stories, social video concepts, events, and brand marketing.
• Support editorial production in Sanity CMS as needed.

Skills

Calendar management

Editorial support

Discretion

Organization

Communication

Attention to detail

Tools

Sanity CMS

Job description

Totei is seeking an Executive Assistant to work directly with our Editor‑in‑Chief across editorial and business back end. This genuinely hybrid role involves managing the EIC’s calendar, preparing briefs, scheduling meetings, travel, and expenses, and supporting editorial needs across print, social video, events, and marketing.

You’ll touch many moving parts of a magazine early on, with opportunities to write, learn, and grow in a small, collaborative team in New York City.