Executive Assistant to DPW Superintendent

Chicopee; Chicopee (MA); On-site; USD 47,000 - 53,000; Full time

Benefits offered by this job

Recurring Sick Time

Vacation

Thirteen Holidays Per Year

Retirement Plan

Job summary

The City of Chicopee is seeking an Assistant to the DPW Superintendent to serve as a confidant to the Superintendent and assist in the direction, administration, and supervision of the DPW. This role supports contract management, budget preparation, and personnel directives from the Superintendent and HR.

Responsibilities include coordinating DPW policy development, preparing reports and spreadsheets, participating in interviews, overseeing staff evaluations, and managing disciplinary actions;

Qualifications

• Bachelor’s degree in Business, Accounting, Human Resources, Public Administration, or related field – Required
• Five (5) years of related experience and/or training – Required
• Supervisory experience managing staff – Required
• Experience working in a municipal department and the ability to demonstrate experience working with the public, elected officials, and the media – Preferred

Responsibilities

• Coordinate with all DPW divisions to resolve issues for the DPW Superintendent.
• Assist in developing & implementing DPW policies and procedures.
• Prepare and/or assists in preparation of correspondence, reports, and spreadsheets for the DPW Superintendent.
• Actively participate in job interviews and the development of the interviewing process in collaboration with Superintendent and Human Resources.
• Coordinate, assist with preparation and participate in employee yearly evaluations, reviews, and hearings.
• At the direction of the DPW Superintendent may be required to impose discipline including suspensions, verbal and written warnings, and monitors disciplinary actions and employee performance.
• Coordination of the random drug/alcohol testing program for employees with a CDL license.
• Oversees the management of employee files and information.
• Assists with tracking and processing of requests for Family Medical Leave (FMLA).
• Collects data, manages and enforces policies in regard to: Collective Bargaining Agreements benefits i.e. accumulated time off (sic, personal, vacation, family leave, etc.).
• Coordinates training for staff in use and maintenance of computer and software programs including Microsoft Word, Access, Excel, Munis, and Internet Skills. Assists with training when necessary.
• Provides staff oversight as requested of; employee vacation, sick leave and personal leave; prepare work orders; maintains daily records of attendance.

Education

Bachelor’s Degree in Business, Accounting, Human Resources, Public Administration, or related field

Job description

The City of Chicopee is seeking an Assistant to the DPW Superintendent to serve as a confidant to the Superintendent and assist in the direction, administration, and supervision of the DPW. This role supports contract management, budget preparation, and personnel directives from the Superintendent and HR.

Responsibilities include coordinating DPW policy development, preparing reports and spreadsheets, participating in interviews, overseeing staff evaluations, and managing disciplinary actions;