Senior Director s Assistant

Creative Solutions Services, LLC; Oakland (CA); On-site; USD 36,000 - 49,000; Full time

Job summary

Creative Solutions Services, LLC in Oakland, CA is seeking a capable administrative professional for a 4-month, in-office assignment supporting multiple directors.

You will manage calendars, coordinate travel and events, prepare and edit correspondence and reports, process invoices and expenses, and support HR, compliance, and onboarding while maintaining organized records and driving process improvements. Strong organizational and communication skills are essential.

Qualifications

• Two years of experience supporting multiple directors or above.
• Strong organizational and communication skills.
• Experience coordinating meetings, travel, expenses, events, records, and executive-level administrative support.

Responsibilities

• Manage complex calendars, scheduling, meeting logistics, conference rooms, and virtual meeting tools.
• Prepare, proofread, edit, and format correspondence, agendas, presentations, reports, and other business documents.
• Track action items, follow up on open issues, and coordinate responses on behalf of Directors and department leaders.
• Coordinate travel, events, catering, conference logistics, itineraries, and local office support.
• Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.
• Support HR, compliance, safety, onboarding, training tracking, distribution lists, organization charts, and building service requests.
• Maintain organized records, electronic filing systems, office supplies, equipment orders, and department documentation.
• Create reports, track metrics, support process improvements, and assist with workflow optimization.
• Provide backup administrative support and handle other department tasks as assigned.

Skills

Calendar management

Executive support

Communication

Documentation

Problem solving

Education

High School diploma

Job description

Location: Oakland, CA
Duration: 4 Months
Work Mode: In-office presence required 5 days per week, with local travel to several Bay Area office locations.

Responsibilities:

• Manage complex calendars, scheduling, meeting logistics, conference rooms, and virtual meeting tools.
• Prepare, proofread, edit, and format correspondence, agendas, presentations, reports, and other business documents.
• Track action items, follow up on open issues, and coordinate responses on behalf of Directors and department leaders.
• Coordinate travel, events, catering, conference logistics, itineraries, and local office support.
• Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.
• Support HR, compliance, safety, onboarding, training tracking, distribution lists, organization charts, and building service requests.
• Maintain organized records, electronic filing systems, office supplies, equipment orders, and department documentation.
• Create reports, track metrics, support process improvements, and assist with workflow optimization.
• Provide backup administrative support and handle other department tasks as assigned.

Requirements:

• High School diploma or GED.
• At least two years of experience supporting multiple director-level leaders or above.

Preferred Skills:

• Associate’s degree or equivalent experience.
• Four years of administrative experience.
• Strong organizational, communication, prioritization, and problem-solving skills.
• Experience coordinating meetings, travel, expenses, events, records, and executive-level administrative support.