HR & Administrative Coordinator (Trust Fund)

Smithsonian Institution; Washington (District of Columbia); On-site; USD 58,000 - 71,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Transit/Commuter Benefits

AD&D Insurance

Annual and Sick Leave

Family Friendly Leave

403b Retirement Plan

Smithsonian Membership Discounts

Museum Stores and Restaurants

Credit Union

Child Care

Flexible Spending Account

Job summary

The Smithsonian Institution, National Museum of Asian Art in Washington, DC, seeks an Administrative Assistant (IS-0341-07/09). This role provides essential HR and administrative support, including personnel actions, onboarding logistics, attendance tracking, and procurement duties.

Open to qualified applicants, the position offers full-time work with a promotion path to IS-09. Expect detailed recordkeeping, confidential handling of information, and collaboration with HR offices.

Qualifications

• One year of specialized experience equivalent to IS/GS-05 in Federal service or similar pay band; includes records, correspondence, deadlines, and HR-related processes.
• Masters or higher education or a qualifying combination may qualify for IS-09 level.

Responsibilities

• Maintain personnel files and track personnel actions in HRMS.
• Assist recruitment, onboarding, scheduling, and related records.
• Support time and attendance, leave, and attendance procedures.
• Provide admin support to supervisors and manage confidential information.
• Coordinate procurement, travel, and funds tracking as assigned.

Skills

Administrative Support

Recordkeeping

HR Processes

Customer Service

Education

One year of specialized experience at IS/GS-05 level

Master’s degree or higher may qualify

Tools

Outlook

HRIS

Budget tracking software

Job description

The Smithsonian Institution, National Museum of Asian Art in Washington, DC, seeks an Administrative Assistant (IS-0341-07/09). This role provides essential HR and administrative support, including personnel actions, onboarding logistics, attendance tracking, and procurement duties.

Open to qualified applicants, the position offers full-time work with a promotion path to IS-09. Expect detailed recordkeeping, confidential handling of information, and collaboration with HR offices.