Communications and Project Coordinator

Smithsonian Enterprises; Baltimore (MD); On-site; USD 62,100 - 75,900; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

401(k) Retirement Program

Transit/Commuter Benefits

Flexible Spending Account

Job summary

A cultural institution in Baltimore is seeking a Communications and Project Coordinator to enhance internal and external communications. Responsibilities include assisting in presentations and project management. Ideal candidates will have a Bachelor's degree in communications or marketing and 3-5 years of related experience. This full-time role offers a competitive salary and a range of benefits.

Qualifications

• 3-5 years of experience in marketing, communications, or administration.
• Experience supporting all levels of management including executive level.
• Ability to balance a demanding workload with competing priorities.

Responsibilities

• Assist in creation of presentations, memos, and emails for communication.
• Advise on internal communication strategy for effective employee engagement.
• Support project management and communications for key initiatives.

Skills

Project management

Communication skills

Detail-oriented

Organizational skills

Interpersonal skills

Education

Bachelor's degree in communications, marketing or related field

Job description

Smithsonian Enterprises is currently seeking a Communications and Project Coordinator to join our team. Reporting to the Executive Director, the Communications and Project Coordinator will work to ensure effective pan‑Smithsonian internal and external communications, including executive communications, and will support various executive and corporate projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in the creation of and data collection for presentations, memos, and emails to Smithsonian Institution (SI) units and leadership and will facilitate the distribution of these documents.
• Assist in writing, editing, and distributing communications across Smithsonian Enterprises (SE) and SI to ensure SE staff and other units are updated on key administrative and business concerns of the unit.
• Works with Human Resources to ensure distribution lists are kept up‑to‑date and communications are relevant to all staff.
• Assist with planning and coordinating SE All‑Staff meetings, writing the annual report, and assisting with the creation and distribution of SI‑wide communications from SE businesses.
• Advise in development and improvement of internal communication strategy to most effectively reach and engage with employees. Responsible for publishing the SE Annual Report.
• Supports manager as SE liaison to SI’s Office of External and Public Affairs to ensure SE is aware of SI communications policies and procedures.
• Assist with the creation and distribution of communications, such as press releases, about SE businesses to external stakeholders.

Projects

• Serves as backup for meetings and daily operations for projects in the Office of the President.
• Supports manager with project management and communications support to ensure the President and other key stakeholders are informed and updated on the progress of each project.
• Assist manager with pan‑Institutional units and initiatives.

REQUIREMENTS AND QUALIFICATIONS

Applicants must possess a Bachelor’s degree from a four‑year college or university in communications, marketing or a related field, and 3‑5 years of experience in marketing, communications, or administration.

• Experience supporting all levels of management in an organization including at the executive level.
• Experience with project management and tracking implementation and completion to meet goals.
• Experience with planning and supporting team and company meetings.
• Highly organized with strong attention to detail and the ability to respond to needs efficiently and effectively in fast‑paced work environment.
• High level of professional and personal judgment and discretion; maintain confidentiality with sensitive information.
• Experience and talent working both independently and, in a team‑oriented environment.
• Strong written, verbal communications, interpersonal and diplomacy skills to convey complex concepts clearly, compellingly and succinctly to diverse audiences.
• Ability to balance a demanding workload with competing priorities.

Salary

Salary: Up to $69,000 annually, commensurate with experience.

How to Apply

To apply, please email resume and cover letter, including salary requirements, to: [e-mail]

Please include job title in the subject line. Application materials received without salary information will not be considered.

Benefits

We offer excellent benefit programs including Health, Dental and Vision Insurance, Life Insurance, Transit/Commuter Benefits, Annual and Sick Leave Accrual, Family Friendly Leave, 403b Retirement Program, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Flexible Spending Account (Health & Dependent Care).

Additional Information

Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Final candidate selection will be subject to the applicant’s successful completion of a pre‑employment background check and subsequent background investigation. Employees are required to serve a one‑year probationary period and participate in Direct Deposit for salary payment.

EOE. This is not a Federal Service position. Applicants must be U.S. employment eligible.

No phone calls, please. Relocation expenses are not paid.