Executive Assistant to Department Head, CCEE

NC State College of Engineering; Raleigh (NC); On-site; USD 37,000 - 86,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

Tuition and Academic Assistance

Paid Time Off and Other Leave Programs

Job summary

NC State University’s Department of Civil, Construction, and Environmental Engineering seeks an Executive Assistant to the Head to provide high‑level administrative support and coordinate complex departmental operations. This role partners with faculty and staff to manage calendars, communications, travel, and important deadlines while safeguarding confidentiality and promoting efficient processes.

The EA handles faculty recruitment, DVF activities, and document preparation, contributing to

Qualifications

• Minimum 3 years of progressive administrative/office management experience or higher degree with related experience.
• Degrees must be from accredited institutions.
• Experience supporting senior executives is preferred.

Responsibilities

• Coordinate faculty reappointment, promotion, and tenure processes and DVF votes.
• Prepare executive correspondence and presentations on behalf of the Department Head.
• Manage high-volume email and develop an AI-enabled workflow integration while maintaining confidentiality.
• Schedule meetings, coordinate travel, and manage calendars for the Department Head.
• Support faculty recruitment and organize candidate interviews and DVF reviews.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Associate's degree in Secretarial Science or related

High School diploma or equivalent

Tools

Office productivity tools

Job description

NC State University’s Department of Civil, Construction, and Environmental Engineering seeks an Executive Assistant to the Head to provide high‑level administrative support and coordinate complex departmental operations. This role partners with faculty and staff to manage calendars, communications, travel, and important deadlines while safeguarding confidentiality and promoting efficient processes.

The EA handles faculty recruitment, DVF activities, and document preparation, contributing to