Executive Assistant to Creative Talent Manager

WME Group; New York (NY); On-site; USD 25,830 - 34,440; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

The Wall Group is seeking a Manager Assistant to join our team in Los Angeles. The ideal candidate will thrive in a fast-paced environment, make key decisions with sound judgment, and communicate effectively across teams.

Previous assistant experience is required; agency experience is a plus. Responsibilities include general administrative support, coordinating artist calendars, overseeing bookings, and maintaining confidential information with discretion.

Qualifications

• Excellent communication skills (written and verbal).
• Strong attention to detail.
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Ability to handle confidential information with discretion

Responsibilities

• General administrative support
• Daily communication with artists
• Oversee artists bookings
• Create estimates / deal memos
• Update options in artist calendars
• Travel coordination
• Accounting management (billing and wrapping jobs)
• Managing artist and assistants schedule during show season
• Client facing - field incoming calls and requests appropriately
• Maintain executive's calendar
• Interact with staff at all levels in a fast-paced environment
• Organize, maintain, and update electronic databases and paper files
• Flexibility with work hours

Skills

Administrative support

Calendar management

Communication skills

Travel coordination

Discretion

Job description

The Wall Group is seeking a Manager Assistant to join our team in Los Angeles. The ideal candidate will thrive in a fast-paced environment, make key decisions with sound judgment, and communicate effectively across teams.

Previous assistant experience is required; agency experience is a plus. Responsibilities include general administrative support, coordinating artist calendars, overseeing bookings, and maintaining confidential information with discretion.