Executive Assistant to COO & President — Projects

U.S. Urology Partners; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision plans

HSA / FSA

401(k) matching

Employee Assistance Program

Job summary

New Jersey Urology is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the COO and President. The role focuses on calendar management, meeting orchestration, and project coordination across physicians and leadership teams.

The ideal candidate will be highly organized, proactive, and skilled at translating loosely defined requests into actionable work, while maintaining discretion with confidential information.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 5+ years of experience in administrative support, operations, or related role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.

Responsibilities

• Provide direct administrative and operational support to the COO and President.
• Manage complex calendars, scheduling, meeting coordination, and competing priorities.
• Coordinate internal and external meetings involving physicians, leaders, and stakeholders.
• Develop agendas and gather updates for leadership meetings.
• Prepare PowerPoint presentations and leadership-ready materials.
• Track commitments and follow-up items; ensure timely completion.
• Coordinate travel and related arrangements as needed.
• Maintain schedules and materials for recurring leadership and governance meetings.
• Support project workstreams and drive defined work through completion.

Skills

Calendar management

Executive support

Project coordination

Communication skills

Meeting facilitation

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

New Jersey Urology is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the COO and President. The role focuses on calendar management, meeting orchestration, and project coordination across physicians and leadership teams.

The ideal candidate will be highly organized, proactive, and skilled at translating loosely defined requests into actionable work, while maintaining discretion with confidential information.