Executive Assistant to COO - Meetings, Contracts & KPIs

MGC Pure Chemicals America, Inc.; Mesa (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

MGC Pure Chemicals America, Inc. in Mesa, AZ, seeks a proactive administrator to support the Chief Operations Officer with day-to-day activities and drive positive change. The role involves meeting coordination, contract reviews, and liaison for cross-border reporting.

Responsibilities include preparing meeting materials, coordinating reports for JP/US operations, translating documents, and implementing system-based improvements in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in business administration or equivalent work experience.
• At least four years of related experience.
• Strong communication and organizational skills.
• Proficiency with MS Office (Outlook, Excel, Word/Adobe).
• Experience with contract review and legal documentation.

Responsibilities

• Reports directly to the COO and supports daily operations.
• Assists in management meetings: scheduling, agenda, materials, minutes.
• Reviews contracts and collaborates with executive team and Legal for edits and approvals.
• Translates reports and documents between Japanese and English using DeepL.
• Coordinates COO-driven initiatives and tracks KPIs and project progress.
• Supports MPCA reporting requirements and documentation for growth projects.
• Contributes to business improvements by systematizing processes and reducing ad-hoc spreadsheets.

Skills

Contract review

MS Office proficiency

Japanese translation

Organizational skills

Communication skills

Education

Associate or bachelor’s degree in business administration

Tools

DeepL translation software

MS Office suite

Job description

MGC Pure Chemicals America, Inc. in Mesa, AZ, seeks a proactive administrator to support the Chief Operations Officer with day-to-day activities and drive positive change. The role involves meeting coordination, contract reviews, and liaison for cross-border reporting.

Responsibilities include preparing meeting materials, coordinating reports for JP/US operations, translating documents, and implementing system-based improvements in a fast-paced environment.