Sr. Executive Assistant

MGC Pure Chemicals America, Inc.; Mesa (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

MGC Pure Chemicals America, Inc. in Mesa, AZ, seeks a proactive administrator to support the Chief Operations Officer with day-to-day activities and drive positive change. The role involves meeting coordination, contract reviews, and liaison for cross-border reporting.

Responsibilities include preparing meeting materials, coordinating reports for JP/US operations, translating documents, and implementing system-based improvements in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in business administration or equivalent work experience.
• At least four years of related experience.
• Strong communication and organizational skills.
• Proficiency with MS Office (Outlook, Excel, Word/Adobe).
• Experience with contract review and legal documentation.

Responsibilities

• Reports directly to the COO and supports daily operations.
• Assists in management meetings: scheduling, agenda, materials, minutes.
• Reviews contracts and collaborates with executive team and Legal for edits and approvals.
• Translates reports and documents between Japanese and English using DeepL.
• Coordinates COO-driven initiatives and tracks KPIs and project progress.
• Supports MPCA reporting requirements and documentation for growth projects.
• Contributes to business improvements by systematizing processes and reducing ad-hoc spreadsheets.

Skills

Contract review

MS Office proficiency

Japanese translation

Organizational skills

Communication skills

Education

Associate or bachelor’s degree in business administration

Tools

DeepL translation software

MS Office suite

Job description

Company Description

MGC Pure Chemicals America, Inc. specializes in the production of super-pure hydrogen peroxide and ammonium hydroxide for the semiconductor industry. MGC Pure Chemicals America adheres to the highest industry standards. The company is committed to service, integrity, and environmental sustainability, reflecting a dedication to producing top-quality chemical solutions for the semiconductor market.

Overview:

The essential functions of this position will include assisting Chief Operations Officer in day-to-day activities for the business and to be a valued employee to promote positive change.

Duties / Responsibilities:

• Reports directly to the COO.
• Assists in management meetings to include scheduling, preparation of meeting agenda, creation of meeting materials, organizing meeting facilities and creation of meeting minutes.
• Reviews legal contracts and works with Executive team and Legal for edits and approval.
• Translates reports, presentations and other documents from/to Japanese and English using DeepL software.
• Coordinates activities of COO to drive change and accountability in the organization. Includes, but not limited to, follow up with responsible employees on COO’s action items, tracking KPIs, follow up on projects to track success, etc.
• Coordinates within MPCA required reports to support MGC Japan reporting requirements.
• Assists in the MPCA growth of various existing plant projects and potential new expansion plans. This includes organization of files and supporting documents to ensure successful expansion to budget is monitored.
• Assists in developing much needed business improvements by utilizing systems and moving away from ad hoc spreadsheets.

Knowledge and Skills:

• Strong verbal and written communication skills.
• Ability to take initiative and be a self –starter.
• Strong organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.
• Strong knowledge of office administration, clerical procedures and recordkeeping systems.
• Solid experience with Contract review.
• Computer proficient and strong skillset in MS Office (Outlook, Excel, Adobe).

Education and Work Experience:

• Associate or bachelor’s degree in business administration or equivalent work experience.
• At least four years of related experience required.

We offer an outstanding benefits package which includes: 89% employer paid medical (employee & family), 80% employer paid dental (employee & family), vision (employee & family), employer paid LTD, STD, Life Insurance and a matching 401k plan.