Executive Assistant to CIO & COO | Calendar, Travel, & Ops

Herc Rentals Inc.; Florida; On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Employee Stock Purchase Program

Paid time off

Job summary

Herc Rentals is seeking an Executive Assistant to provide high-level administrative support to the CIO and COO in Bonita Springs, FL. The role requires exceptional organization, discretion, and the ability to manage time-sensitive workflows across technology and corporate communications.

Responsibilities include calendar management, travel planning, briefing materials, and coordination of IT and operations leadership meetings. 5+ years of EA experience and strong MS 365 skills are essential.

Qualifications

• 5+ years of executive assistant experience supporting two senior leaders.
• Experience in IT, operations, financial services, or a similar fast-paced corporate environment is beneficial.
• Mastery of Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication skills, including editing and formatting of executive-level presentations and documents.

Responsibilities

• Manage the CIO’s complex calendar, recurring leadership rhythms, meeting prioritization, and schedule optimization.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents with IT leadership teams.
• Help coordinate IT leadership meetings, technology reviews, and cross-functional working sessions; track action items and drive follow-up.
• Assist with vendor coordination, purchase orders, invoice routing, and budget-related administrative processes.
• Maintain organized digital files across Teams, SharePoint, and OneDrive.
• Oversee the COO's calendar, travel plans, and briefing materials.
• Prepare meeting packets and status documents with Operations leadership teams.
• Coordinate operations leadership meetings and cross-functional sessions; track actions.
• Support vendor management, PO processing, and budget tasks.
• Keep digital files up-to-date across Teams, SharePoint, and OneDrive.
• Serve as a professional point of contact for internal/external partners and stakeholders.
• Prepare polished correspondence and documents with attention to messaging and accuracy.
• Process expenses, travel reconciliations, and other admin tasks promptly.
• Anticipate needs and develop checklists/templates for recurring activities.

Skills

Executive support

Microsoft 365

Communication skills

Discretion and integrity

Multi-tasking

Video editing

Education

Bachelor's degree

Tools

Outlook

Teams

Word

PowerPoint

Excel

SharePoint

OneDrive

Job description

Herc Rentals is seeking an Executive Assistant to provide high-level administrative support to the CIO and COO in Bonita Springs, FL. The role requires exceptional organization, discretion, and the ability to manage time-sensitive workflows across technology and corporate communications.

Responsibilities include calendar management, travel planning, briefing materials, and coordination of IT and operations leadership meetings. 5+ years of EA experience and strong MS 365 skills are essential.