Executive Assistant to CEO/COO — Calendar, Travel & Admin

Caribbean Food Delights, Inc.; Tappan (NY); On-site; USD 42,000 - 70,000; Full time

Job summary

Caribbean Food Delights, Inc. is seeking an executive assistant to support the CEO and COO. The role involves answering calls, greeting visitors, managing calendars, and handling confidential information with discretion.

You will organize meetings, travel, and events, prepare agendas and minutes, and assist with communications on behalf of the executives. The position requires strong multitasking, customer service, and interpersonal skills, with proficiency in Microsoft Office and a

Qualifications

• Basic office skill proficiency.
• Proficient in Microsoft Office Suite or related software.
• Ability to operate standard office equipment (printer, copier, fax, phone system).

Responsibilities

• Answer phones and screen calls for executives; forward important messages.
• Greet visitors and determine their needs; schedule or route to executives.
• Manage CEO/COO calendars and schedules on an ongoing basis.
• Handle confidential information with discretion and diplomacy.
• Maintain electronic and physical filing systems as assigned.
• Coordinate travel, meetings, events and detailed itineraries for executives.
• Prepare meeting agendas and distribute minutes or records.
• Take notes in meetings for executives as directed.
• Run errands and assist with events and office duties.
• Maintain office refreshments and organize conference areas.
• Track tasks for CEOs and follow up to ensure completion.
• Assist with sponsorships and donations and respond promptly to requests.
• Draft correspondence on behalf of the CEO/COO; send emails and letters.
• Assist in event planning and general clerical duties; act as primary contact for executives.

Skills

Multi-tasking

Customer Service

Detail Oriented

Interpersonal

Communication

Tools

Microsoft Office Suite

Job description

Caribbean Food Delights, Inc. is seeking an executive assistant to support the CEO and COO. The role involves answering calls, greeting visitors, managing calendars, and handling confidential information with discretion.

You will organize meetings, travel, and events, prepare agendas and minutes, and assist with communications on behalf of the executives. The position requires strong multitasking, customer service, and interpersonal skills, with proficiency in Microsoft Office and a