Executive Assistant to Chief Technology Officer
Hilton
Get a reply from this employer
Your resume and cover letter, tailored to exactly what they’re hiring for.
Benefits offered by this job
Job summary
Hilton in McLean, VA seeks an Executive Assistant to support the Chief Technology Officer. You will manage calendars, arrange domestic and international travel, prepare expense reports, process invoices, and help develop and maintain presentation materials.
This role requires strong organization, confidentiality, and proactive communication to keep daily operations running smoothly in a global, matrixed environment.
Qualifications
- Five (5) or more years of Executive experience supporting senior leaders.
- Experience in a large, global, matrixed environment with multiple time zones.
- Strong proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Extensive calendar management for multiple executives and international travel.
Responsibilities
- Manage complex executive calendars and coordinate travel across time zones.
- Provide high-level executive and operational support to CTO and leadership.
- Prepare expense reports and process invoices; draft documents and presentations.
- Capture meeting notes and distribute deliverables to stakeholders.
Skills
Education
Tools
Job description
This role is based at our corporate office in McLean, VA
As an Executive Assistant supporting the Chief Technology Officer, you will provide high-level Executive and operational support to ensure the efficient day-to-day functioning of the organization. Reporting to the Chief Technology Officer, you will manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials.
This role is based at our corporate office in McLean, VA
As an Executive Assistant supporting the Chief Technology Officer, you will provide high-level Executive and operational support to ensure the efficient day-to-day functioning of the organization. Reporting to the Chief Technology Officer, you will manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials.
You will help ensure priorities are well managed, timelines are met, and key deliverables move forward. This role requires strong organization, attention to detail, and proactive communication, as well as the ability to build effective working relationships with internal partners and external stakeholders across a global, matrixed environment.
Anticipating needs, managing shifting priorities, and maintaining confidentiality will be critical to keeping daily operations running smoothly and enabling leaders to stay focused on strategic priorities.
- Manage complex executive calendars and coordinate domestic and international travel, including itineraries, meetings, locations, equipment, catering, and required travel documentation.
- Provide executive support to an international leadership team working across multiple time zones, anticipating needs and adjusting to shifting priorities.
- Prepare and submit expense reports, reconcile multiple currencies, and support invoice processing and approvals.
- Draft documents, reports, correspondence, emails, and presentations, and capture and distribute meeting notes as needed.
- Partner closely with fellow Executive Assistants, senior executives, and cross-functional teams to coordinate schedules, meetings, and day-to-day priorities.
- Work across the Technology organization and other Hilton functions, while engaging external owners, development teams, and agency partners as needed.
- Support regular leadership meetings, large team meetings, leadership events, and external engagements by coordinating logistics, materials, space, supplies, and catering.
- Maintain accurate executive calendars, travel plans, contact lists, files, expense reports, budgets, and invoice approvals to keep daily operations running smoothly.
- Lead assigned special projects and ad hoc initiatives, ensuring timelines, communications, and key deliverables stay on track.
- Five (5) or more years of Executive experience, including proven experience supporting senior leaders
- Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones
- Exceptional organizational, prioritization, and time-management skills
- Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
- Extensive experience managing multiple executives' calendars simultaneously
- Experience arranging complex international travel and flexibility to support global business hours when needed
- McLean onsite
- Associate's Degree/College Diploma
- Seven (7) years of professional experience
- Prior experience and knowledge in the Hospitality industry
At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including:
- Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
- Own a piece of Hilton – Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
- Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
- Personalized caregiving support – Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
- Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
- Mental health resources – Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
- Generous paid time off (PTO) – Recharge, relax, and take time for what matters most
- Health & welfare benefits – From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
- Financial security for your future – Our retirement plans make it easier to save for what's next
- Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.
Hilton offers its eligible team members a comprehensive benefits package to support their mental and physical well-being, so they can Thrive personally and professionally. The pay range for this role is $52.00 - $62.00 hourly and is determined based on applicable and specialized experience and location.
At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.
Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.
Curious about life at Hilton? Explore our Careers Blog to see why we’re more than a great place to stay—we’re a great place to work.
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
