Executive Assistant to Chief Medical Officer

MH-Memphis Hospitals; Memphis (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

MH-Memphis Hospitals is seeking an Executive Assistant to support a Vice President, Chief Medical Officer, or Medical Chair. The role ensures smooth office operations and professional representation of the organization’s mission, vision, and values.

This position requires advanced Microsoft Office skills, exemplary written and verbal communication, and the ability to manage complex calendars, travel, and budgets while handling confidential information with discretion.

Qualifications

• Requires high school diploma or equivalent.
• Strong written and verbal communication skills.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Proven interpersonal skills and tact in high-profile settings.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Support an assigned Vice President, Chief Medical Officer, or Medical Chair and other department staff.
• Screen calls, handle mail, and route messages.
• Prepare requisitions and order supplies/equipment; ensure office equipment functions properly.
• Monitor budgets for office expenses and maintain records for cost centers.
• Coordinate complex calendars, meetings, travel arrangements, and note-taking.
• Maintain confidential information with discretion.
• Prepare correspondence, reports, and presentation materials; maintain filing systems.

Skills

Organizational skills

Interpersonal communication

Written communication

Multitasking

Discretion with confidential data

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

MH-Memphis Hospitals is seeking an Executive Assistant to support a Vice President, Chief Medical Officer, or Medical Chair. The role ensures smooth office operations and professional representation of the organization’s mission, vision, and values.

This position requires advanced Microsoft Office skills, exemplary written and verbal communication, and the ability to manage complex calendars, travel, and budgets while handling confidential information with discretion.