Executive Assistant, CFO

Jobtailor; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support the CFO in New York. You will manage calendars, coordinate travel, prepare board-level materials, and draft executive communications to enable strategic decision-making.

The role requires 7+ years supporting senior executives, strong organizational skills, and mastery of PowerPoint and Excel. A C-suite background is strongly preferred; travel up to ~20% may be required.

Qualifications

• Bachelor's degree or equivalent skill-based experience.
• 7+ years of experience supporting senior executives; experience supporting a C-suite executive strongly preferred.
• Experience supporting multiple senior executives is preferred.
• Exceptional organization, project management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
• Strong business acumen and ability to navigate complex business priorities.
• Strong judgment, discretion, and ability to handle highly confidential information.
• Excellent written and verbal communication skills.
• Ability to work strategically and tactically; capable of independent work.
• Must be authorized to work in the United States; no immigration sponsorship.

Responsibilities

• Serve as primary executive support partner to the CFO.
• Provide executive support to the SVP, Head of Finance.
• Manage calendars, meetings, travel, communications, and administrative needs.
• Drive follow-through on decisions, action items, and projects.
• Coordinate priorities, deadlines, commitments, and follow-up across Finance leadership.
• Create presentations, reports, executive team materials, and board-level materials.
• Prepare and format materials using PowerPoint and Excel.
• Draft executive communications, talking points, agendas, and internal updates.
• Gather, organize, and synthesize information for executive decision-making.
• Manage complex calendars and resolve scheduling conflicts.
• Coordinate travel itineraries, accommodations, transportation, and briefings.
• Plan and execute meetings, events, and executive engagements.
• Oversee expense reports, document management, contract routing, and administrative processes.
• Maintain records, files, workflows, and outstanding-item tracking.
• Improve administrative and operational processes.
• Handle confidential financial, business, employee, executive, and organizational information.
• Represent the CFO and Finance organization with professionalism, discretion, and integrity.

Skills

Executive support

Calendar management

Meetings coordination

Travel coordination

Communication

Discretion

Prioritization

Problem solving

Strategic thinking

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

PowerPoint

Excel

Job description

• Serve as primary executive support partner to the CFO
• Provide executive support to the SVP, Head of Finance
• Manage calendars, meetings, travel, communications, and administrative needs
• Drive follow-through on decisions, action items, and projects
• Coordinate priorities, deadlines, commitments, and follow-up across Finance leadership
• Create presentations, reports, executive team materials, and board-level materials
• Prepare and format materials using PowerPoint and Excel
• Draft executive communications, talking points, agendas, and internal updates
• Gather, organize, and synthesize information for executive decision-making
• Manage complex calendars and resolve scheduling conflicts
• Coordinate travel itineraries, accommodations, transportation, and briefings
• Plan and execute meetings, events, and executive engagements
• Oversee expense reports, document management, contract routing, and administrative processes
• Maintain records, files, workflows, and outstanding-item tracking
• Improve administrative and operational processes
• Handle confidential financial, business, employee, executive, and organizational information
• Represent the CFO and Finance organization with professionalism, discretion, and integrity

Requirements

• Bachelor's degree or equivalent skill-based experience
• 7+ years of experience supporting senior executives; experience supporting a C-suite executive strongly preferred
• Experience supporting multiple senior executives is preferred
• Exceptional organization, project management, and prioritization skills
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel
• Strong business acumen and ability to navigate complex business priorities
• Strong judgment, discretion, and ability to handle highly confidential information
• Excellent written and verbal communication skills
• Ability to work strategically and tactically
• Ability to work independently, anticipate needs, and make sound decisions with limited direction
• Ability to manage competing priorities and support multiple senior leaders in a fast-paced environment
• Passion for operational excellence and continuous improvement
• Must be authorized to work in the United States; position is not eligible for immigration sponsorship
• Ability to travel approximately 20% per metadata; posting also states less than 5% locally for training purposes

Core Competencies

Demonstrates advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel, while providing executive support to senior leaders. Exhibits exceptional organization, project management, and communication skills to effectively manage competing priorities and confidential information.