Executive Assistant to Chief Executive Officer

Confidential; San Francisco (CA); On-site; USD 115,000 - 130,000; Full time

Job summary

Confidential is seeking an Executive Assistant to support the CEO in a fast-paced, global environment. The role focuses on managing the CEO’s complex calendar, coordinating domestic and international travel, and preparing for executive and board meetings.

You will assist with presentations and documents, anticipate needs, and help manage day-to-day operations for the U.S. office while handling sensitive information with discretion.

Qualifications

• Executive Assistant experience supporting a CEO, founder, or senior executive.
• Excellent written and verbal communication skills.
• Strong calendar, travel, and meeting-coordination experience.
• Exceptional organization, responsiveness, and attention to detail.

Responsibilities

• Manage a complex global calendar and shifting priorities.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare for executive, board, and internal meetings.
• Assist with presentations, documents, and follow-up items.
• Anticipate the CEO’s needs and proactively resolve scheduling or operational issues.
• Help coordinate day-to-day needs for the company’s U.S. office.
• Handle sensitive information with discretion and professionalism.

Skills

Attention to detail

Independent work

Proactivity

Calendar management

Travel coordination

Meeting coordination

Communication skills

Multitasking

Job description

Compensation: $115,000–$130,000 base salary + benefits + equity

About the Company

An innovative, growing global technology company is seeking a proactive and highly organized Executive Assistant to serve as a trusted partner to its CEO.

About the Role

This is a visible, hands-on role for someone who thinks quickly, anticipates needs, and thrives in a fast-paced environment. You will manage the CEO’s complex global calendar and travel while helping coordinate executive priorities, meetings, presentations, and general office operations.

Responsibilities

• Manage a complex global calendar and shifting priorities
• Coordinate domestic and international travel and detailed itineraries
• Prepare for executive, board, and internal meetings
• Assist with presentations, documents, and follow-up items
• Anticipate the CEO’s needs and proactively resolve scheduling or operational issues
• Help coordinate day-to-day needs for the company’s U.S. office
• Handle sensitive information with discretion and professionalism

Qualifications

• Executive Assistant experience supporting a CEO, founder, or senior executive

Required Skills

• Exceptional organization, responsiveness, and attention to detail
• Ability to work quickly, independently, and proactively
• Strong calendar, travel, and meeting-coordination experience
• Excellent written and verbal communication skills
• Comfortable wearing multiple hats in a fast-moving environment

Preferred Skills

• Technology, startup, or global-company experience is preferred
• Experience working across international teams and time zones is a plus