Executive Assistant to Chief Executive Officer

The Grapevine Agency; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

The Grapevine Agency seeks an Executive Assistant to support the CEO of a rapidly growing luxury fashion and lifestyle brand in NYC. This pivotal position combines high-level executive logistics with personal responsibilities, requiring exceptional organizational and interpersonal skills. The ideal candidate will excel in a fast-paced environment and ensure seamless operations, from managing schedules to handling sensitive personal tasks.

Qualifications

• 3-5 years supporting a high-level executive in luxury fashion or UHNW environments.
• Business-savvy with knowledge of luxury markets and corporate operations.

Responsibilities

• Manage CEO's calendar, meetings, and travel logistics.
• Coordinate between CEO and senior staff across various functions.
• Oversee household staff and personal needs.

Skills

Emotional Intelligence

Organizational Skills

Agility

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Direct message the job poster from The Grapevine Agency

Executive Personal Assistant to CEO – Luxury Fashion & Lifestyle Brand

New York City (On-site, Full-Time)

Salary Up to 150K (maybe higher for the right person ) DOE + Full Benefits Package

**MUST work in either luxury fashion as an EA to a C level Exec OR an EA to a an UHNW Executive

We are seeking a sharp, dedicated, and multifaceted Executive Personal Assistant to support the CEO of an innovative, rapidly growing luxury fashion and lifestyle brand based in New York City. This is not just a support role—this is a full-scope, right-hand position that touches every aspect of the CEO’s personal, professional, and operational world. From high-level executive logistics to everyday personal needs, you will be the glue that holds the pieces together in an incredibly fast-moving and high-stakes environment.

This role requires polish, agility, and emotional intelligence, with the ability to move seamlessly between corporate boardrooms, luxury travel itineraries, private family dynamics, and detailed household management. You’ll work closely with internal teams across real estate, fashion, operations, hospitality, and legal—serving as the gatekeeper, air traffic controller, and strategic partner to a very busy and ambitious CEO.

This is a true “no task too big or small” position. The right person will take pride in excellence at every level—booking international travel one moment, packing a suitcase the next.

Key Responsibilities:

Act as the CEO’s true right hand, managing an intensely busy calendar of meetings, appointments, and travel (domestic and international)

Coordinate and communicate across multiple business functions: fashion operations, new brand launches, real estate, hospitality ventures, and philanthropic initiatives

Serve as liaison between the CEO and senior staff, partners, vendors, and collaborators, ensuring communication is efficient, timely, and professional

Oversee large-scale design and construction projects (residences, office spaces, retail), interfacing with architects, contractors, and designers

Manage household staff (chefs, drivers, housekeepers), oversee scheduling, payroll coordination, and service standards

Anticipate daily needs: ensuring meals are delivered, clothes are ready, and day-to-day personal requests are handled with urgency and discretion

Handle all personal gifting, shopping, and special occasions (Mother’s Day, birthdays, anniversaries, etc.)—ensuring thoughtful, timely execution

Assist in packing and prepping for travel or events when support staff is unavailable

Maintain organization and confidentiality across sensitive business, legal, and financial documentation

Create and manage daily radars, briefings, and post-meeting follow-ups to ensure the CEO’s day flows seamlessly

Collaborate with extended family members and other staff across multiple households

Qualifications:

Minimum 3–5 years of experience supporting a high-level executive in fashion, lifestyle, entertainment, or UHNW family environments

Business-savvy with a strong understanding of luxury markets, lifestyle branding, and corporate operations

Impeccably organized, able to anticipate needs and manage multiple moving parts at once

Strong emotional intelligence and ability to manage complex relationships with grace and diplomacy

Tech-savvy and comfortable learning new systems quickly

NYC-based and available for occasional travel as needed

This is a rare opportunity to step into a powerful and immersive role within a high-impact fashion and lifestyle brand. While the scope may eventually be split into two roles, the CEO is currently looking for one extraordinary individual who can manage it all with care, hustle, and a commitment to excellence.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail Apparel and Fashion and Fashion Accessories Manufacturing

Referrals increase your chances of interviewing at The Grapevine Agency by 2x

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