Executive Assistant

Capitolis; New York (NY); On-site; USD 125,000 - 135,000; Full time

Job summary

A leading technology firm in New York is seeking a seasoned Executive Assistant to support the Chief People and Culture Officer and the executive team. This role involves providing exceptional administrative support to ensure the smooth operation of dynamic leaders in a fast-paced environment. The ideal candidate will be proactive, highly organized, and excellent in communication.

Benefits

Annual discretionary bonus

Company equity

Company-sponsored benefits and perks

Qualifications

• 8+ years of experience as an executive assistant supporting C-Level Executives.
• Experience in organizing multiple priorities in a fast-paced environment.
• Excellent communication skills with stakeholders at all levels.

Responsibilities

• Provide high-quality administrative support to the Chief People and Culture Officer.
• Manage calendars, schedule meetings, and handle logistical arrangements.
• Support team initiatives and track deliverables on behalf of executives.

Skills

Organization

Communication

Problem Solving

Proactivity

Adaptability

Job description

We believe the financial markets can and should work for everyone. Capitolis is the technology company creating safer and more vibrant financial markets by unlocking capital constraints and enabling greater access to more diversified capital and investment opportunities. Rooted in advanced technology and deep financial expertise, Capitolis powers groundbreaking financial solutions that drive growth for global and regional banks - and institutional investors alike. Capitolis is backed by world class venture capital firms, including Canapi Ventures, 9Yards Capital, SVB Capital, Andreessen Horowitz (a16z), Index Ventures, Sequoia Capital, Spark Capital, and S Capital, as well as leading global banks such as J.P. Morgan, Citi and State Street.

Founded in 2017, our team brings decades of experience in launching successful startups, technology, and financial services. Capitolis was named to Fast Company's prestigious annual list of The World's Most Innovative Companies for 2023, CNBC's World's Top Fintech Companies 2023 list, ranked #68 on the 2023 Deloitte Technology Fast 500 list, and was named "Best FX Software Provider" in the 2023 Euromoney Foreign Exchange Awards. Most recently, American Banker recognized Capitolis among the Best Places to Work in Fintech after the company was named by Crain's New York Business as one of New York's 100 Best Places to Work in 2023 for the second consecutive year. For more information, please visit our website at www.capitolis.com or follow us on LinkedIn.

Role Description

Capitolis is looking for an Executive Assistant to support our Chief People and Culture Officer, as well as other members of the executive leadership team. This individual will enable the Chief People and Culture Officer and broader executive team to operate efficiently and stay focused on strategic priorities by providing exceptional administrative support.

The ideal candidate for this role is a seasoned C-Level Executive Assistant who is energized by supporting the day-to-day operations of a dynamic leaders in a fast-paced environment. This person must be highly organized, proactive, dependable, and conscientious.

This role reports directly to the Chief People and Culture Officer and is based in our New York City headquarters-just one block from Bryant Park and Grand Central.

Responsibilities

• Provide high-quality administrative support to the Chief People and Culture Officer and other executive team members
• Understand the Chief People and Culture Officer and other executive's goals to effectively manage their calendars, including scheduling meetings, managing requests for their time, coordinating logistics, and helping prioritize competing demands
• Act as an extension of the Chief People and Culture Officer and other executives in daily operations and internal / external communications
• Participate in team meetings, track deliverables, and help drive initiatives forward on behalf of the executives
• Ensure all supported executives are well-prepared for upcoming commitments, deadlines and responsibilities
• Coordinate domestic and international travel including air and ground transportation, hotel reservations, and itineraries
• Collaborate with other Executive Assistants across the organization to manage collective calendar requests
• Assist with ad hoc projects and occasionally support with personal administrative tasks as needed

Requirements

• 8+ years of experience as an executive assistant supporting C-Level Executives; experience providing administrative support to multiple individuals and / or teams is a significant advantage
• Highly organized and execution oriented with the ability to balance speed with effective decision making
• Forward thinker that operates with a healthy dose of paranoia; anticipates problems and proactively designs effective solutions around them
• Ability to effortlessly juggle multiple priorities and provide seamless tactical execution
• Highly adaptable with the ability to navigate an ever-changing environment
• Excellent communicator who is comfortable engaging with internal and external stakeholders of all levels

The target annual base salary range for this position is $125,000- $135,000 and is dependent on a variety of factors, including, but not limited to, job-related experience, qualifications, knowledge, and skills. In addition to base salary, the compensation package for this role includes an annual discretionary bonus and company equity. This role is also eligible to participate in company-sponsored benefits and perks.

Our Company Values

We operate with a clear set of values that guide us - our way of being, decisions, and actions. These values define who we are, and we are committed to all of them. These values are uniquely ours. If these values - all of them - speak to you, this is an amazing place, but we are not for everyone. Learn more about our Company Values here.

• We lead with purpose, while creating exceptional value
• We pursue big breakthroughs, responsibly
• We learn from the best and are unapologetically independent
• We are obsessed with the future and fanatical about executing today
• We play tough, with heart

Our People Attributes

Our People Attributes are characteristics that describe the DNA of Capitolis employees. They provide a consistent framework to hire, assess, and develop our team against. Learn more about our People Attributes on our careers page here.

• Super Smart : quality thinking and know what good looks like
• Badass : all in, get stuff done, and high standards
• Good Human : collaborative, open-minded, authentic and real, and pursue self-actualization

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