Executive Assistant - CEO/CIO - Hedge Fund

Mission Staffing; New York (NY); Hybrid; USD 120,000 - 145,000; Full time

Job summary

A fast-growing AI-driven healthcare technology team is seeking an Executive Assistant to support a senior leader. This role involves managing complex schedules and liaising between teams in a collaborative environment focused on innovative solutions. Join a mission-focused, dynamic workplace aiming to enhance healthcare through technology.

Benefits

100% employer-paid medical, dental, and vision coverage

Performance-based bonuses

Wellness-oriented environment

Regular events and offsites

Qualifications

• 5-10+ years of Executive Assistant or Chief of Staff support experience preferred.
• Experience in tech-forward environments like AI or healthcare tech.
• Excellent interpersonal skills and calm demeanor under pressure.

Responsibilities

• Manage complex scheduling across two organizational calendars.
• Serve as a liaison between internal teams and external partners.
• Track resumes and projects using productivity tools.

Skills

Organization

Interpersonal Skills

Problem Solving

Tools

Notion

Job description

5 days ago Be among the first 25 applicants

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $145,000.00/yr

Executive Assistant – Artificial Intelligence

Location: New York, NY (Hybrid – 4 days in office, Fridays remote)

Compensation: $120,000–$145,000 base + performance-based bonus

Experience Level: 8–12 years (flexible for the right candidate)

Industry: Healthcare Technology / Artificial Intelligence / Venture Capital

Overview

A fast-growing AI-driven healthcare technology team is seeking an experienced Executive Assistant to support a senior leader who holds dual roles as a Chief Information Officer and CEO across two organizations. This is a high-visibility opportunity to join a mission-focused team at the intersection of healthcare, venture capital, and cutting-edge artificial intelligence.

You’ll manage both professional and executive-level responsibilities across two calendars and teams—helping streamline operations, enhance productivity, and ensure alignment across an ambitious, rapidly expanding organization. The environment is highly collaborative, intellectually charged, and fast-moving.

Key Responsibilities

• Manage complex scheduling across two organizational calendars
• Serve as a liaison between internal teams, leadership, and external partners
• Coordinate high-volume meetings, logistics, and confidential correspondence
• Collaborate closely with a high-performing Chief of Staff
• Track resumes, tasks, and projects using productivity tools such as Notion
• Act as a proactive partner—anticipating needs, reducing inefficiencies, and maintaining momentum across the executive’s priorities
• Engage with data scientists, AI researchers, and operations staff regularly

Ideal Candidate

• 5–10+ years of Executive Assistant or Chief of Staff support experience
• Prior exposure to tech-forward environments—AI, healthcare tech, data science, or companies like Google/Meta preferred
• Highly organized, self-directed, and capable of navigating high-growth environments
• Excellent interpersonal skills with a high EQ and a calm, composed demeanor under pressure
• Comfortable managing multiple priorities and personalities with discretion and urgency

Team & Culture

• Mission-driven, high-performing, and rapidly scaling
• Project-heavy and highly collaborative—no two days are the same
• Social, vibrant, and wellness-oriented environment
• Regular events, offsites, and hospitality perks (e.g., chefs, happy hours)
• Competitive base salary with generous performance-based bonuses
• 100% employer-paid medical, dental, and vision coverage

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Financial Services, Venture Capital and Private Equity Principals, and Capital Markets

Referrals increase your chances of interviewing at Mission Staffing by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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