Executive Assistant to Chief Executive Officer

REALM; Nashville (TN); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO

High-visibility role

Direct exposure to leadership

Room to grow

Job summary

REALM, an exclusive, invite-only investment collective based in Nashville, TN, seeks an organized Executive Assistant to support three senior executives. The role blends high-level support with office operations, travel planning, and event coordination in a lean, high-performing environment.

The successful candidate will manage calendars, coordinate logistics for meetings and investor events, and handle sensitive information with discretion.

Qualifications

• 5+ years of progressive experience as an Executive Assistant to C-level or senior investment professionals.
• Proven ability to manage complex calendars, travel, and multi-stakeholder events.
• Strong office management or operations experience in professional services or finance.

Responsibilities

• Provide comprehensive administrative and strategic support to three executives, including calendar management and briefing materials.
• Handle sensitive information with discretion; act as gatekeeper and first point of contact.
• Plan travel for executives and manage logistics for investor meetings and events.
• Support finance team with expense reporting related to travel and events.
• Maintain contact lists, vendor relationships, and office operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion & judgment

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Expense systems

CRM/Investor systems

Job description

REALM is an exclusive, invite-only investment collective of family offices focused on direct real estate investments. Leveraging the expertise, capital, and connections of its members, REALM identifies and executes high-quality real estate investments with superior risk-adjusted returns. With over $6 billion in real estate transactions, REALM's experienced principals have a proven track record across diverse property types, markets, and investment cycles. Its portfolio spans both commercial and residential real estate in dynamic submarkets throughout the United States.

Most firms compete on capital, returns, or access. REALM competes on trust — and trust, built slowly over time through demonstrated competence, character and consistency, creates a formidable competitive advantage.

Role Description

We are seeking a highly organized, proactive, and discreet Executive Assistant to support three senior executives and serve as the operational backbone of a growing investment firm based in Nashville, TN. The role combines high-level executive support with ownership of office management and coordination of travel and events for the firm. This is a critical position in a lean, high-performing environment where attention to detail, judgment, and the ability to anticipate needs directly impact firm efficiency. The ideal candidate is someone who takes ownership, anticipates needs before they arise, and elevates the effectiveness of the people and teams they support.

Key Responsibilities

• Provide comprehensive administrative and strategic support to three executives, including calendar management, prioritization of meetings, and preparation of briefing materials.
• Handle sensitive information with absolute discretion; serve as a trusted gatekeeper and first point of contact.
• Anticipate needs, track action items, and follow through to ensure seamless execution of priorities.
• Plan, book, and manage travel for the executives and management team as needed.
• Coordinate logistics for investor meetings, conferences, and firm events.
• Support finance team on expense reporting and reconciliation related to travel and events.
• Maintain up-to-date contact lists, travel preferences, and preferred vendor relationships.
• Own day-to-day office operations to ensure a professional, efficient, and well-run workspace.
• Manage office supplies, equipment, vendor relationships and budget tracking for office-related expenses.
• Support onboarding logistics for new hires and offboarding processes.
• Coordinate key internal meetings, firm-wide events, and hospitality for visitors and investors.
• Maintain confidentiality and uphold the highest standards of professionalism in all interactions.
• Collaborate closely with other team members in a lean, entrepreneurial environment.

Qualifications

• 5+ years of progressive experience as an Executive Assistant, preferably supporting C-level or senior investment professionals in financial services.
• Proven experience managing dynamic calendars, travel, and multi-stakeholder events.
• Strong office management or operations experience in a professional services or finance environment.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines.
• Excellent written and verbal communication skills; polished professional presence.
• High degree of discretion, judgment, and emotional intelligence.
• Service-oriented contributor mindset.
• Proficiency with Microsoft Office, calendar tools, expense systems, and project-tracking tools. Experience with CRM or investor-related systems is a plus.
• Ability to thrive in a fast-paced, growing firm where roles can quickly expand.

What We Offer

• Competitive base and incentive compensation package commensurate with experience.
• Generous PTO and benefits package
• Opportunity to play a highly visible, impactful role in a rapidly growing firm.
• Collaborative, professional culture with direct exposure to senior leadership.
• Room to grow responsibilities as the firm expands.

This is an in-office role based in Nashville, TN.

Additional Job Application Terms

This job is part of LinkedIn’s Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.

We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.