Executive Assistant to Chief Executive Officer

SignValue; Mesa (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

SignValue is seeking an organized and proactive Executive Administrative Assistant to support the CEO. The role will involve managing emails and calendar, coordinating logistics, and handling office administration to ensure smooth CEO operations.

The ideal candidate has a Bachelor's degree or equivalent experience, strong communication skills, and the ability to prioritize tasks while maintaining confidentiality.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with Salesforce and QuickBooks.
• Familiarity with Monday.com.
• Strong communication skills (written and verbal).
• Ability to prioritize and meet deadlines.
• Maintain confidentiality of personnel and company information.

Responsibilities

• Prioritize multiple responsibilities to support the CEO and ensure smooth operations.
• Manage inbox and calendar for the CEO.
• Coordinate logistics and office administration.
• Interact with leadership, internally and externally.
• Handle light accounts payable/receivable responsibilities.
• Notary services (a plus).
• Filing and record-keeping for the CEO as needed.

Skills

Communication

Prioritization

Confidentiality

Notary

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Excel

Word

PowerPoint

Salesforce

QuickBooks

Monday.com

Job description

The ideal candidate for this position will excel if they can prioritize multiple responsibilities and help the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly including managing inbox, calendar and other office administrative responsibilities. Thus, the candidate should be detail oriented and a creative problem solver.

Responsibilities

• Control workflow
• Handle all logistics
• CEO related
• Interact with leadership, internally and externally
• Other duties as assigned
• Light payable/receivables
• Notary (a plus)
• Inbox and Calendar Management
• Filling and filing forms on behalf of CEO

Qualifications

• Bachelor's degree or equivalent experience
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Salesforce
• Quickbooks
• Monday
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines
• Keep personnel and company information confidential