Executive Assistant to Chairman — Hybrid Personal & Pro

Dreamscape-Learn; Santa Monica (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee Assistance Program

Unlimited PTO

Perks at work

Job summary

Dreamscape Learn is seeking an Executive Assistant to support our Chairman with both Dreamscape Learn duties and personal/household needs. This hybrid role splits time roughly 50/50 between company responsibilities and personal support, requiring excellent organization and discretion.

The ideal candidate will manage a dynamic schedule, coordinate with executives and stakeholders, and handle travel, expenses, and confidential matters with utmost professionalism.

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, Household Manager or similar high-touch role.
• Experience supporting a senior executive, founder, or high-profile individual preferred.
• Excellent organizational, calendar management and prioritization skills.
• Discretion and ability to handle confidential information with absolute discretion.

Responsibilities

• Manage the Chairman's business calendar, meetings, appointments and conference calls.
• Coordinate with executives, Board members and other stakeholders.
• Anticipate needs and manage scheduling conflicts and follow-ups.
• Coordinate domestic and international travel, including flights and itineraries.
• Prepare meeting materials, agendas and presentations.
• Manage expenses and administrative records.
• Provide flexible, hands-on support across personal and professional needs.

Skills

Executive support

Calendar management

Discretion/confidentiality

Communication skills

Problem solving

Travel coordination

Vendor coordination

Personal assistance

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Dreamscape Learn is seeking an Executive Assistant to support our Chairman with both Dreamscape Learn duties and personal/household needs. This hybrid role splits time roughly 50/50 between company responsibilities and personal support, requiring excellent organization and discretion.

The ideal candidate will manage a dynamic schedule, coordinate with executives and stakeholders, and handle travel, expenses, and confidential matters with utmost professionalism.