Executive Assistant to Chairman | Global Travel & Executive Ops

Guild Capital; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Guild Capital is seeking an exceptional Executive Assistant to support the Chairman and members of the executive team. The role entails calendar management, travel planning, meeting prep, communications handling, investor relations support, and event coordination within a fast-paced, globally distributed environment.

We value a proactive, discreet, highly organized professional who can manage competing priorities, coordinate cross-border travel, and contribute to strategic initiatives and ad-hoc

Qualifications

• Bachelor’s degree required.
• 3+ years supporting senior executives or family offices in finance, real estate, or similar corporate sectors.
• Exceptional organizational, interpersonal, and communication skills.
• Willing to work outside standard business hours, including evenings and weekends.
• Proficient with Google Workspace and Microsoft apps.

Responsibilities

• Calendar management for multiple partners and meetings.
• Coordinate domestic and international travel itineraries.
• Prepare meeting materials and coordinate logistics.
• Filter and draft emails, calls, and correspondence for partners.
• Support LP communications and fundraising materials.
• Organize firm events and LP meetings.

Skills

Calendar management

Travel coordination

Meeting preparation

Communication

Investor relations

Event planning

Document management

Discretion handling

Time management

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Guild Capital is seeking an exceptional Executive Assistant to support the Chairman and members of the executive team. The role entails calendar management, travel planning, meeting prep, communications handling, investor relations support, and event coordination within a fast-paced, globally distributed environment.

We value a proactive, discreet, highly organized professional who can manage competing priorities, coordinate cross-border travel, and contribute to strategic initiatives and ad-hoc