Executive Assistant to CEO - Tampa, Florida

MissionHires; Tampa (FL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off + holiday pay

Health insurance stipend

Employee discounts on products

Job summary

MissionHires, a fast-growing private equity-backed company based in Tampa, is looking for a high EQ, high-energy Executive Assistant. In this role, you will partner directly with the CEO, manage customer communications, and streamline operations to keep the business moving rapidly.

Key responsibilities include leading internal coordination, supporting sales and marketing efforts, and ensuring outstanding service to clients. Ideal candidates will have 2+ years in executive support and strong organizational skills.

Qualifications

• 2+ years of experience in executive support or client services.
• Ability to thrive in fast-paced environments.
• Proactive problem-solver with strong multitasking abilities.

Responsibilities

• Act as the first line of communication with various stakeholders.
• Manage and streamline internal processes and workflows.
• Assist with customer invoicing and collections.
• Support sales and marketing initiatives.

Skills

Outstanding customer service

Organizational skills

Communication skills (written, verbal, digital)

Proficient in Microsoft Teams

Multitasking and time management

Education

Bachelor’s degree in Business, Finance, Communications, or Marketing

Tools

QuickBooks Online

Job description

We’re a fast-growing, private equity-backed company seeking a high EQ, high-energy Executive Assistant to partner directly with our CEO. You’ll act as a trusted partner to the CEO, leading customer communications, streamlining internal coordination, and executing key operational initiatives. You’ll take charge of high-priority tasks that keep the CEO focused and the business moving quickly.

Why You’ll Love This Role

• Work directly with the CEO and leadership team
• Direct exposure to scaling a manufacturing company
• Gain exposure to sales, operations, and marketing
• Room to grow into leadership roles
• High-impact, fast-paced environment
• Clear, merit-based promotion path
• Private equity backing = big growth ahead

Responsibilities

Your core mission: Keep the CEO and company running at full speed by owning key admin, ops, and communication functions.

• Be the first line of communication with customers, employees, sales reps, and vendors
• Build and maintain process checklists and standard workflows
• Assist with invoicing and customer collection efforts
• Implement and track company-wide operational changes
• Manage customer/sales data, CRM updates, and documentation
• Help plan and support sales and marketing efforts, including participating in tradeshows

Requirements

You’re a proactive, resourceful problem-solver who thrives in fast-paced environments. You bring structure to chaos and love checking things off your to-do list.

Minimum Qualifications

• Driven by a passion for delivering outstanding customer service
• 2+ years of experience in executive support, client services, manufacturing, or finance
• Exceptional organizational and follow-through skills
• Communicate clearly — written, verbal, and digital
• Proficient in Microsoft Teams and general business software
• Comfortable with ChatGPT for basic research and self-training
• Familiar with QuickBooks Online or willing to learn quickly
• Strong multitasking and time management abilities

Bonus Points if you have

• Military background with leadership experience
• Bachelor’s degree in Business, Finance, Communications, or Marketing
• Prior experience supporting a CEO or leadership team

Benefits

• 401(k) with company match
• Paid time off + holiday pay
• Health insurance stipend
• Employee discounts on our products
• A culture that values growth, hustle, and good vibes