Executive Assistant to CEO — Strategic Partner & Operator

ADP, Inc.; Chisago City (MN); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Supplemental insurance options

401(k) with company match

Paid Time Off (PTO)

Paid holidays

Job summary

Kendall Howard in Chisago City, MN, is seeking an Executive Assistant to provide high-level administrative support to the CEO. The role emphasizes trust, discretion, and the ability to move quickly in a manufacturing and service environment.

The successful candidate will manage schedules, coordinate meetings, prepare communications, and handle confidential information with professionalism and sound judgment.

Qualifications

• 3+ years of administrative support experience, preferably supporting a senior executive.
• Experience supporting a CEO/owner or leadership team.

Responsibilities

• Manage and maintain the CEO’s calendar, including meetings, appointments, deadlines, and personal obligations as requested.
• Coordinate meetings by scheduling participants, reserving spaces, preparing agendas and materials, and arranging technology or refreshments.
• Monitor and help manage the CEO’s email and incoming requests, identifying urgent matters and ensuring follow-up.
• Draft, edit, format, and proofread emails, letters, presentations, reports, and other executive communications.
• Arrange domestic and international travel, including flights, lodging, itineraries, and related docs.
• Track commitments and deadlines to support priorities and follow-up.
• Prepare the CEO for meetings with background information and materials.
• Attend meetings, document key points, and communicate action items.
• Serve as a professional point of contact between CEO and employees, customers, vendors, and partners.
• Coordinate leadership meetings, company events, visits, and executive activities.
• Handle sensitive information with confidentiality and discretion.
• Assist with special projects, research, and presentations as assigned by the CEO.
• Organize electronic and physical records and executive files.
• Help prioritize competing requests and adjust schedules as needed.
• Anticipate administrative and operational needs and improve organization and efficiency.

Job description

Kendall Howard in Chisago City, MN, is seeking an Executive Assistant to provide high-level administrative support to the CEO. The role emphasizes trust, discretion, and the ability to move quickly in a manufacturing and service environment.

The successful candidate will manage schedules, coordinate meetings, prepare communications, and handle confidential information with professionalism and sound judgment.