Executive Assistant to CEO — Strategic Partner (Onsite)

RiseMe; Woodinville (WA); On-site; USD 125,000 - 135,000; Full time

Job summary

BDA is seeking an experienced Executive Assistant to support our CEO in Woodinville, WA. This is a highly visible role handling complex scheduling, executive communications, travel, and cross-functional initiatives in a fast-paced environment.

The ideal candidate will anticipate needs, exercise discretion, and maintain calm, with flexibility to work non-standard hours, including some evenings and weekends. Strong Microsoft Office skills and outstanding communication are essential.

Qualifications

• 5-7 years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive within a Fortune 500 or Fortune 1000 organization.
• Proven expertise managing highly complex executive scheduling and shifting business priorities.
• Strong executive presence with exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Availability to work non-standard business hours, including evenings and weekends.
• Experience handling sensitive information and executive-level matters with discretion.

Responsibilities

• Provide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel planning.
• Manage highly dynamic scheduling across multiple priorities, stakeholders, and time zones while anticipating conflicts and proactively identifying solutions.
• Prepare executive materials, presentations, reports, and confidential communications with exceptional attention to detail and accuracy.
• Coordinate executive meetings, leadership sessions, and cross-functional initiatives, including agendas, materials, follow-up actions, and tracking deliverables.
• Serve as a trusted liaison between the CEO, internal teams, external partners, board members, and senior stakeholders.
• Handle sensitive business information and confidential matters with the highest level of professionalism and discretion.
• Bring structure and organization to fast-moving initiatives through strong prioritization, project coordination, and independent problem-solving.
• Support operational, administrative, and strategic initiatives driven by the Office of the CEO in a rapidly evolving business environment.

Skills

Calendar management

Travel planning

Executive communications

Stakeholder management

Discretion

Project coordination

Communication skills

Attention to detail

Problem solving

Stress resilience

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

BDA is seeking an experienced Executive Assistant to support our CEO in Woodinville, WA. This is a highly visible role handling complex scheduling, executive communications, travel, and cross-functional initiatives in a fast-paced environment.

The ideal candidate will anticipate needs, exercise discretion, and maintain calm, with flexibility to work non-standard hours, including some evenings and weekends. Strong Microsoft Office skills and outstanding communication are essential.