Executive Assistant to CEO — Strategic Operations & Travel

AtmosAir Solutions; Boca Raton (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

AtmosAir Solutions in Boca Raton, FL is seeking an Executive Assistant reporting to the President & CEO. This in-office role requires exceptional organization, proactive problem solving, and the ability to manage competing priorities, calendar, emails, and meetings, while coordinating with internal and external stakeholders.

You will support travel planning, board materials, event coordination, and maintenance of CRM records, with discretion handling confidential information and a professional,

Qualifications

• Associate degree or equivalent experience in administrative support.
• 5+ years of C-suite support preferred.
• Proficient with MS Office, Acrobat, Zoom.
• Experience with CRM systems like NetSuite or HubSpot is a plus.
• Strong written and verbal communication.

Responsibilities

• Manage the CEO’s inbox, calendars, and priorities.
• Prepare meeting notes and materials.
• Coordinate travel, events, and trade shows.
• Maintain CRM records and coordinate sales meetings.
• Handle confidential information with discretion.
• Provide cross-department administrative support.

Skills

Executive support

Communication

Organization

Prioritization

Privacy & discretion

Education

Associate degree

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Zoom

NetSuite

HubSpot

Job description

AtmosAir Solutions in Boca Raton, FL is seeking an Executive Assistant reporting to the President & CEO. This in-office role requires exceptional organization, proactive problem solving, and the ability to manage competing priorities, calendar, emails, and meetings, while coordinating with internal and external stakeholders.

You will support travel planning, board materials, event coordination, and maintenance of CRM records, with discretion handling confidential information and a professional,