Executive Assistant to CEO: Strategic Gatekeeper

MSD Malaysia; Rahway (NJ); On-site; USD 157,000 - 247,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement benefits

Paid holidays

Vacation

Sick days

Job summary

Merck & Co., Inc. in Rahway, NJ seeks an Executive Assistant to the Chairman & CEO. This trusted facilitator protects executive focus, coordinates global operations, and represents the CEO’s office with professionalism and discretion.

The role demands at least 10 years of administrative experience, including 5 years supporting senior executives, with advanced skills in Workday, Concur and Ariba, calendar, travel, and confidential information management.

Qualifications

• Ten (10) years of administrative experience including five (5) years supporting a senior executive.
• Advanced computer skills (Outlook, Excel, Power Point, MS Word) and operation of Workday, Concur and Ariba.
• Exceptional organization, prioritization, and attention to detail; high discretion and communication skills.

Responsibilities

• Manage the CEO’s calendar across time zones with focus blocks and travel planning.
• Screen, route, and draft communications for the CEO; coordinate meetings and follow-ups.
• Prepare agendas, presentations, and briefing materials for executive engagements.
• Arrange domestic and international travel logistics including visas and itineraries.
• Maintain confidential documents and governance materials with proper records management.
• Coordinate stakeholder meetings and board-related activities; track deadlines and decisions.
• Monitor priorities, action items, and project progress; support special assignments.
• Uphold confidentiality and professional boundaries in all interactions.

Skills

Administrative Support

Confidential Data Handling

Travel Coordination

Office Applications

Project Management Tools

Software Proficiency

Strategic Thinking

Event Planning

Facility Management

DBMS/Document Management

Education

High School Diploma or equivalent

Advanced education or certifications

Tools

Workday

Concur

Ariba

Job description

Merck & Co., Inc. in Rahway, NJ seeks an Executive Assistant to the Chairman & CEO. This trusted facilitator protects executive focus, coordinates global operations, and represents the CEO’s office with professionalism and discretion.

The role demands at least 10 years of administrative experience, including 5 years supporting senior executives, with advanced skills in Workday, Concur and Ariba, calendar, travel, and confidential information management.