Executive Assistant & Office Manager — CEO Support (Nonprofit)

Child Advocates of Silicon Valley; San Jose (CA); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Child Advocates of Silicon Valley is seeking an Office Manager/Executive Assistant to ensure smooth day-to-day operations, support the CEO, and manage office vendors and processes in San Jose, CA.

The role requires five years in office management or executive support, nonprofit experience preferred, and a focus on confidentiality, organization, and stakeholder relations. This is an in-person, full-time position with competitive benefits.

Qualifications

• Minimum education of two years of college or equivalent.
• At least five years of office management, executive support, or administrative leadership.
• Nonprofit experience or comparable experience.
• Experience working within or supporting the foster care system preferred.

Responsibilities

• Manage CEO calendar: scheduling, RSVPs, logistics, notes, and action items.
• Coordinate CEO travel, expenses, and other executive admin needs.
• Prepare agendas, presentations, and materials for meetings; provide Zoom support.
• Coordinate Board meetings: materials, logistics, and follow-up.
• Maintain board records and onboarding for new members.
• Oversee daily office operations, supplies, mail, and spaces.
• Manage facilities needs and vendor relationships; track work to completion.
• Maintain administrative systems, SOPs, templates, and contact lists.

Skills

Google Workspace

Zoom

Office multitasking

Confidential information handling

Verbal and written communication

Independent and team work

Vendor coordination

Calendar management

Education

Two years of college or equivalent

Tools

G Suite/Google Workspace

Zoom

Job description

Child Advocates of Silicon Valley is seeking an Office Manager/Executive Assistant to ensure smooth day-to-day operations, support the CEO, and manage office vendors and processes in San Jose, CA.

The role requires five years in office management or executive support, nonprofit experience preferred, and a focus on confidentiality, organization, and stakeholder relations. This is an in-person, full-time position with competitive benefits.