Executive Assistant to CEO - Nonprofit Leader

Lincoln Families; Oakland (CA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical HRA plan with employer-paid (K

4 weeks vacation + 13 sick days + 11+?

Job summary

Lincoln Families in Oakland seeks an Executive Assistant to provide high-level administrative support to the President & CEO and SMT, including calendar management, communication handling, and board coordination.

Requirements include a Bachelor’s degree or equivalent experience, minimum 3 years as an administrative assistant, proficiency with Microsoft Office, and notary certification is preferred. The role demands discretion and strong organizational skills in a nonprofit setting.

Qualifications

• Bachelor’s degree required (equivalent experience may be considered).
• At least 3 years of experience as administrative assistant with progressive responsibilities; executive assistant level preferred.
• Experience working with Board of Directors is helpful.
• Notary certification preferred (Lincoln will also support becoming a notary).
• Excellent computer skills with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Provide executive-level secretarial and administrative duties for the CEO’s office.
• Manage calendars, travel arrangements and communications for the CEO/SMT.
• Attend board and committee meetings to take minutes and prepare materials.
• Develop reports and dashboards for management decision-making and special projects.
• Coordinate and maintain filing systems, databases and confidential information.

Skills

Communication

Organization

Scheduling

Confidentiality

Education

Bachelor's degree or equivalent experience

Notary certification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Lincoln Families in Oakland seeks an Executive Assistant to provide high-level administrative support to the President & CEO and SMT, including calendar management, communication handling, and board coordination.

Requirements include a Bachelor’s degree or equivalent experience, minimum 3 years as an administrative assistant, proficiency with Microsoft Office, and notary certification is preferred. The role demands discretion and strong organizational skills in a nonprofit setting.