Executive Assistant to CEO & Leadership Team

Volunteers of America; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

403(b) retirement plan

Paid sick leave

Generous vacation days

10 paid holidays

Job summary

Volunteers of America Southwest seeks an Executive Assistant to provide high-level administrative support to the CEO and senior executives across San Diego, San Bernardino, and El Centro. You will manage schedules, travel, board communications, and confidential files, while coordinating with regional leaders and external partners.

The role requires discretion, integrity, and the ability to balance multiple priorities in a matrix organization. On-site work in a multi-site setting is expected.

Qualifications

• Strong verbal and written communication, diplomacy, discretion, and judgment.

Responsibilities

• Manage CEO calendar, travel, and urgent follow-ups.
• Coordinate Board and committee materials, minutes, and meetings.
• Provide reception and front-desk coverage and handle confidential information.
• Support CFO and COO with scheduling and executive notices.
• Prepare presentations, reports, and correspondence for executives.
• Coordinate events and leadership visits; manage logistics for on-site and remote meetings.

Skills

Communication & judgment

Organization & adaptability

Professional presence

Independent execution

Transportation ability

Education

HS diploma or GED

AA/AS in business administration

BA/BS in business administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

Volunteers of America Southwest seeks an Executive Assistant to provide high-level administrative support to the CEO and senior executives across San Diego, San Bernardino, and El Centro. You will manage schedules, travel, board communications, and confidential files, while coordinating with regional leaders and external partners.

The role requires discretion, integrity, and the ability to balance multiple priorities in a matrix organization. On-site work in a multi-site setting is expected.