Executive Assistant to CEO — Build Systems (In-Office)

Signarama Philadelphia/Cherry Hill, NJ; Philadelphia (Philadelphia County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Insurance

Paid holidays

PTO

Sick/personal days

Job summary

Signarama Philadelphia is seeking an organized executive/administrative assistant to support the CEO and run the office and shop administration. You will help create and document systems as the company builds structure, while managing calendars, inboxes, vendors, and processes.

The role offers in-office work in Philadelphia with standard hours, and some Saturday remote work as needed. Entry to mid-level candidates are welcome, with training provided to cover signage-specific workflows.

Qualifications

• Prior executive or administrative assistant experience (internships and part-time office work count).
• Strong written communication.
• Comfort with Google Workspace or Microsoft Office.
• Ability to handle confidential information.
• Reliable transportation to the office.

Responsibilities

• Manage the CEO's calendar and inbox.
• Book travel and prepare for meetings.
• Track follow-ups and keep projects and people on schedule.
• Order supplies and work with vendors.
• Keep supply tracking current.
• Document office processes as the company puts more structure in place.

Skills

Calendar management

Inbox management

Written communication

Confidential information handling

Office coordination

Transportation to the office

Tools

Google Workspace

Microsoft Office

Job description

Signarama Philadelphia is seeking an organized executive/administrative assistant to support the CEO and run the office and shop administration. You will help create and document systems as the company builds structure, while managing calendars, inboxes, vendors, and processes.

The role offers in-office work in Philadelphia with standard hours, and some Saturday remote work as needed. Entry to mid-level candidates are welcome, with training provided to cover signage-specific workflows.