Executive Assistant to CEO | Build Systems & Office Ops

Signarama Silver Spring; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Insurance

Paid holidays

PTO

Sick/personal days

Job summary

Signarama Silver Spring is seeking an in-office Executive/Administrative Assistant in Philadelphia to support the CEO and a small office team. The role blends executive support with office and shop administration, with you helping build and document new systems as the company grows.

You will manage calendars, coordinate travel, track follow-ups, order supplies, and document processes. The position is fully in-office with standard hours, offering insurance, holidays, PTO, and sick/personal days.

Qualifications

• Must-have experience as executive or administrative assistant
• Strong written communication skills
• Proficient in Google Workspace or Microsoft Office
• Ability to handle confidential information
• Reliable transportation to the office

Responsibilities

• Manage the CEO’s calendar and inbox
• Book travel and prepare for meetings
• Track follow-ups and keep projects on schedule
• Order supplies and work with vendors
• Document office processes as the company builds more structure

Skills

Executive support

Administrative support

Written communication

Calendar management

Inbox management

Confidential information handling

Reliable transportation

Tools

Google Workspace

Microsoft Office

Job description

Signarama Silver Spring is seeking an in-office Executive/Administrative Assistant in Philadelphia to support the CEO and a small office team. The role blends executive support with office and shop administration, with you helping build and document new systems as the company grows.

You will manage calendars, coordinate travel, track follow-ups, order supplies, and document processes. The position is fully in-office with standard hours, offering insurance, holidays, PTO, and sick/personal days.