Executive Assistant to CEO | Global Scheduling & Travel

IGEL Technology; Fort Lauderdale (FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401(k) with company match

11 company‑paid holidays per year

Paid vacation and PTO

Monthly home office allowance

Remote working opportunities

Wellbeing programs

Job summary

IGEL seeks an experienced Executive Assistant based in Fort Lauderdale, on‑site Monday through Thursday, reporting directly to the CEO. You will manage the CEO’s calendar, arrange travel, and prepare materials for leadership meetings while handling confidential information with discretion.

You will collaborate with the Office Manager and the Executive Leadership Team to support strategic initiatives and executive communications in a fast‑paced, global environment.

Qualifications

• 8+ years executive‑level administrative experience, preferably supporting a CEO or C‑suite.
• Manage complex calendars, travel, and competing priorities across locations/time zones.
• Highly organized with strong attention to detail and follow‑through.
• Excellent written and verbal communication with senior executives.
• Discretion with confidential information and sound judgment.
• Proficiency with Outlook, PowerPoint, Excel, Teams and Zoom.
• On‑site work in IGEL’s Fort Lauderdale office Monday–Thursday.

Responsibilities

• Manage the CEO’s complex calendar, prioritizing commitments across time zones.
• Provide executive and administrative support to the CEO and ELT as needed.
• Coordinate domestic and international travel logistics and expenses.
• Prepare presentations, agendas, and briefing materials for key meetings.
• Coordinate ELT meetings, off‑sites, and board activities with logistics.
• Partner with the Office Manager on on‑site event execution and visits.

Skills

Executive support

Calendar management across time zones

Communication

Discretion & confidentiality

Cross-functional collaboration

Proactive/initiative

German/Spanish language skills (plus)

Education

8+ years executive‑level administrative experience

Tools

Microsoft Outlook

PowerPoint

Excel

Microsoft Teams

Zoom

Job description

IGEL seeks an experienced Executive Assistant based in Fort Lauderdale, on‑site Monday through Thursday, reporting directly to the CEO. You will manage the CEO’s calendar, arrange travel, and prepare materials for leadership meetings while handling confidential information with discretion.

You will collaborate with the Office Manager and the Executive Leadership Team to support strategic initiatives and executive communications in a fast‑paced, global environment.