Executive Assistant to CEO/CTO/COO - Hybrid LA

Pearl (Pearl AI); Los Angeles (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Stock options

Hybrid work model (2–3 days in West H’

Professional development

Job summary

Pearl is seeking an Executive Assistant to support our CEO, CTO, and COO in a fast-growing dental AI company based in West Hollywood. You will own calendars, coordinate travel, prepare leadership materials, and manage day-to-day office operations with a high level of discretion.

Ideal candidates bring 5+ years supporting C-level executives in tech, excel at communication, and thrive in a dynamic, high-growth environment. Hybrid work with 2–3 days in the West Hollywood office is offered.

Qualifications

• 5+ years as an Executive Assistant supporting C-level executives.
• Fluency with AI assistants (e.g., Claude) to automate day-to-day tasks.
• Experience in office management or workplace operations is a plus.
• Ability to support multiple executives simultaneously and prioritize competing demands.
• Exceptional written and verbal communication with external stakeholders.
• Proficiency with Google Workspace, Slack, Zoom, and travel/expense tools; quick to learn new software including AI tools.
• Impeccable attention to detail and follow-through.
• High discretion and judgment with confidential information.
• Ability to work independently, anticipate needs, and act proactively.
• Calm, resourceful, and solutions-oriented under pressure in a fast-paced environment.
• Based in the Los Angeles area, with 2–3 days per week in our West Hollywood office.

Responsibilities

• Manage complex, ever-changing calendars across three executives, resolving conflicts proactively.
• Coordinate domestic and international travel end-to-end with detailed itineraries.
• Prepare agendas, briefing documents, and follow-up notes for leadership meetings and events.
• Serve as gatekeeper and primary contact between executives and teams, customers, investors, and partners.
• Plan and execute executive offsites, team events, and conference logistics.
• Manage expense reports, invoices, and approvals for the executive team.
• Draft and polish executive communications and presentations.
• Track action items and ensure completion by the team.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion & judgment

Education

5+ years EA to C-level in tech/SaaS

Tools

Google Workspace

Slack

Zoom

Expense/travel tools

Job description

Pearl is seeking an Executive Assistant to support our CEO, CTO, and COO in a fast-growing dental AI company based in West Hollywood. You will own calendars, coordinate travel, prepare leadership materials, and manage day-to-day office operations with a high level of discretion.

Ideal candidates bring 5+ years supporting C-level executives in tech, excel at communication, and thrive in a dynamic, high-growth environment. Hybrid work with 2–3 days in the West Hollywood office is offered.