Executive Assistant to CEO & CPESO — Strategic Partner

Colonial Group; Vernon Hills (IL); On-site; USD 72,000 - 108,000; Full time

Job summary

Colonial Group is seeking an experienced executive assistant to support the President/CEO and CPESO. This role ensures leaders are prepared and focused on strategic priorities, handling information flow, calendar management, and seamless logistics with discretion.

The ideal candidate will anticipate needs, coordinate complex schedules, manage travel and expenses, and improve processes through technology. A high level of professionalism and trust is essential.

Qualifications

• Bachelor’s degree preferred.
• 10+ years of experience supporting senior executives.
• Proven ability to manage multiple priorities, deadlines, and stakeholders.
• Advanced proficiency with Microsoft Office and contemporary workplace technologies.
• Experience preparing executive presentations, meeting materials, and communications preferred.

Responsibilities

• Provide comprehensive calendar management for the President/CEO and CPESO.
• Coordinate all meeting logistics, including scheduling, attendees, locations, technology, and materials.
• Prepare leaders for daily activities and upcoming commitments by organizing agendas, briefing materials, background information, and key insights.
• Manage travel arrangements, itineraries, and related logistics with a high degree of accuracy, foresight, and cost consciousness.
• Complete expense reporting, approvals, and administrative processes accurately and efficiently while maintaining strong expense management practices.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Colonial Group is seeking an experienced executive assistant to support the President/CEO and CPESO. This role ensures leaders are prepared and focused on strategic priorities, handling information flow, calendar management, and seamless logistics with discretion.

The ideal candidate will anticipate needs, coordinate complex schedules, manage travel and expenses, and improve processes through technology. A high level of professionalism and trust is essential.